VPAA Trefny

1. Deb Lasich has been hired as the half-time director for WISEM with the remaining money from the Chevron grant that started this program. She will assume this position March 1, 1999 and continue through December 31, 1999.

2. Trefny is about finished with a draft of the transfer credit agreement with Red Rocks Community College. This draft will be circulated to all the departments/divisions involved for comments. It will also be given to Red Rocks for their comments and to make it official. Because CSM’s revised curriculum is so interconnected, it is very difficult for a transfer student to count so many credits for this course and so many credits for that course and automatically have junior status. This approach does not address the subtleties of the courses that need to be considered. The revised agreement will address course equivalents. The original agreements were done in the early 80s. The Red Rock’s agreement will set stage for other transfer agreements with other community colleges.

3. Several Senators expressed other problems with transfer students:
   • Transferring at the wrong semester; therefore, entering CSM out of sequence:
     Trefny responded that this is might be resolved with a "2-3" program. Students would come to CSM with an AA degree and then graduate with an engineering degree in another three years. The State Legislature and Tim Foster have a difficulty with this concept, as it does not allow a student to complete their degree requirements and graduate in "four" years. The State legislature and Foster do not understand ABET requirements.
     
     Another difficulty is finding course equivalents at Red Rocks with CSM's courses, such as the CSM Systems 3 course.
     
     
   • -Physics and transfer students:
     Trefny responded that a two-year trial period has been agreed upon. All students at Red Rocks who take Red Rocks two physics courses, will get their grade there and then take a competency test whether or not they plan to transfer to CSM. This test will give CSM some idea as to a student's physics proficiency as well as help evaluate a Red Rock's grade equivalent at CSM. A student will not be able to take physics at Mines and pay Red Rocks tuition. A Senator suggested that CSM students should also take the same competency test.
     
     
   • -Calculus and differential equations courses are not the same at each campus:
     Trefny stated that the present agreement is that a student is to take the calculus sequence at one institution because the course sequence is not the same. It is not an option for a student to take differential equations at Red Rocks as CSM offers it in the fall, spring and summer.
     
   
   
4. Romberger asked Trefny to clarify a statement in the Department Heads Meeting Minutes that stated there was $300,000 available for recruiting graduate fellowships. Trefny was not sure if this amount was correct, but said that endowments have come in for this purpose and that old endowments have been looked at and if they did not specify undergraduate, that endowment has been transferred to graduate endowments.
   
   
5. At Bickart's request, Trefny inquired about the Grand Marshal position. Romberger responded that Larner preferred not to serve as the Grand Marshal.
   

APPROVAL OF MINUTES: The February 2, 1999 minutes were approved as amended.

ANNOUNCEMENTS:

1. A CUFLA Meeting will be Thursday, February 25, 1999 at Mt. Vernon Country Club. There will be several workshops on governance and grievance. VanTyne will replace Romberger in one of the workshops. Griffiths is participating in another workshop. Tim Foster from CCHE will be making a presentation.
   
   
2. At the Board of Trustees meeting, the field session requirement of 3 to 6 hours was approved as written by the Faculty Senate. As several BOT members had to leave early, the item concerning department credit hour requirements was tabled.
   
   Romberger gave a report to the Board of Trustees indicating where the Faculty Senate is on promotion and tenure.
   
   
3. Alumni Foundation Board meeting will be February 20, 1999. The Senators had no other items that they wanted presented at this time to the alumni.
   
   
4. February Faculty Forum - Romberger polled the Senators and received no negative response from them on inviting Andy DiPaolo to be the speaker at the February Faculty Forum. Dr. DiPaolo is the Executive Director of Stanford Center for Professional Development and Associate Dean of Engineering at Stanford. He has taken the lead in Stanford's program on distance learning. M. Cole confirmed that DiPaolo would be coming.
   
   Bickart will be at a future Faculty Forum, maybe March.
   

OLD BUSINESS:

1. Faculty Bylaws - Ely had a change on page 11, Appendices, B-2, the paragraph on Committee Membership: do not delete the word "Faculty". There were no other changes that were substantial. Underwood moved and Ely seconded a motion to approve the Faculty Bylaws as amended at this meeting and as edited by Van Tyne. The motion passed unanimously.
   
   
2. Promotion and Tenure - Readey reviewed the proposed Faculty handbook Revision on the Vice President for Academic Affairs (VPAA) Promotion and Tenure Committee on June 8, 1998. (Attachment I) By a consensus of the Senators, this proposal was amended to read:
   
   
   • 8.1.7 Tenure Review Process and 8.2.3 Promotion Review Process - delete wording "department heads as a group" from each section.
     
   • 12.6.2 Membership -The membership of the promotion and Tenure Committee shall consist of seven members. Only full-time, tenured, full professors and full librarians who have been members of the CSM faculty for at least five years are eligible for nomination and appointment to the Committee. The membership will represent the diversity of faculty disciplines and interests as equitably as possible.
     
   • 12.6.4 Operation - The VPAA shall appoint the chair of the Committee. A Committee member may participate in any discussion involving a tenure or promotion candidate from his or her department. However, he or she may not cast a ballot in any vote involving such a candidate.
     
   • 12.6.4 Method of Appointment - Committee members are appointed by the VPAA from a list of candidates provided by the Faculty Senate.
     
   • 12.6.5 – Terms of Appointment - Members shall serve staggered three-year terms. A Committee member cannot be reappointed until he or she has been off the Committee for a minimum of three years.
     
   
   Underwood moved and Klusman seconded a motion to approve the Promotion and Tenure Committee as amended. The motion passed unanimously.
   
   Several Senators had to leave the meeting for previous commitments. There were not enough Senators remaining in attendance to have quorum. No further business was conducted.

3. Academic Year Term for Senate Committees - A strong sentiment was voiced by the remaining Senators to have the Senate Committees’ memberships on an academic year calendar.
   

Attachment I – 2/16/99

DATE: June 8, 1998

TO: Department Heads Committee

FROM: Dennis W. Readey, Handbook Committee and Senate

SUBJECT: Proposed Faculty Handbook Revision on VPAA P&T Committee

The current handbook makes the following statements regarding both the tenure (Section 8.1.7.A.7.) and promotion (Section 8.2.3.6.): (Note: New wording in normal-bold, existing wording in italics, and deleted old wording in double strike-thru.