Academic Fiscal Officers

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Frequently Asked Questions

How do I complete a payroll reallocation?

PAYROLL REDISTRIBUTION EXAMPLE

PAYROLL REDISTRIBUTION INSTRUCTIONS

Who should I send my HRS form to?

Type of Form	Who to Send it to	Description
Academic Faculty	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to make pay and/or account changes (post hire) for Academic Faculty. This includes academic retirees who are working on transitional appointments and is used for charge-outs.
Adjunct Faculty	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to make pay and/or account changes for temporary faculty on a semester-by-semester basis. This includes temporary athletic instructors.
Research Faculty	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to make pay and/or account changes for Research Faculty. This includes Research Hourly, Post Doc and Visiting Scholar appointments.
Administrative Faculty	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to make pay and/or account changes for Administrative Faculty. This includes temporary appointments in this employee class.
Classified Faculty	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is for account changes and percent of effort changes only.
Academic Faculty WINTER Research	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.
Academic Faculty SUMMER Pay	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.
Non-Classified Hourly	Fiscal Officer CASE HR Forms CECS HR Forms CERSE HR Forms	This form is used for hourly employees who are not classified staff or administrative faculty. Assignments are for seasonal or temporary athletics (camp) staff.
Student Contracts	Student Contracts	Hourly (except Research), Undergrad or Graduate

**All forms (other than student contracts) will need employee, fund manager, and DH/DD approval prior to submittal

How do I research a Vendor Payment?

Click Here for detailed instructions

How do I complete a Purchasing Request?

Journal Entry – Form

Voucher Request – Instructions, Form

Electronic Purchase Requisition – Electronic Purchase Requisition Request

ISSV (Coming Soon)

Where can I find additional resources for using Microsoft Excel?

Log into your Skillport.com account using your Mines Log in.

At the top right of the page will be a search bar, search “Excel”

Multiple Courses, books, videos and other resources will be available to help with your excel questions.

What Banner Screen do I use to look up my account?

Click here for a Banner Reference Sheet

What if there are fraudulent charges on my one-card? P-card?

Report a lost or stolen card immediately by contacting US Bank:
Lost or Stolen Cards: (800) 344-5696

After you have contacted US Bank, contact the One Card Administrator by email or by phone at 303-273-3264 for next steps.

Finally, Contact your Academic Fiscal Officer so they are aware of the situation.

What can I do with the equipment, computers, furniture etc that I do not need?

The cardinal rule is “CSM property cannot be donated or given to anyone except for use elsewhere on campus”. In other words, we cannot give away unused furniture, equipment, or supplies to needy organizations, family, friends, or coworkers to take home. To do so, would amount to giving away State property.

Any unwanted items can be picked up by the Facilities Management department by completing a work order. If this is computer equipment, please complete a CCIT department work order for the removal of any hard drives prior to contacting Facilities Management.

Please keep in mind that if you are getting rid of capital equipment that has a CSM property tag, you must submit a Property Disposal Form to the Controller’s office prior to contacting the Facilities Management department or CCIT.

Academic Fiscal Officers

Nichole Bigley
Fiscal Officer
Nbigley@mines.edu
303.273.3459

Andrea Morello
Fiscal Officer
Amorello@mines.edu
303.384.2621

Patti Nichols
Fiscal Officer
Pnichols@mines.edu
303.273.3591

Upcoming Deadlines:

06/01/2018 – All Purchase Requisitions due for items to be received and expensed

06/11/2018 – All HR Contracts due to your FO for June Pay

06/15/2018 – Adjustments to student accounts are due

06/22/2018 – Outstanding Travel Advances must be reconciled

06/29/2018 – Last day to receive goods and services, last AP check run, and cash deposits must be submitted by noon

07/05/2018 – Last day to submit FY18 budget transfers

07/06/2018 – Last day to submit invoices/VR/DP/ISSVs, reallocate OneCards, approve TEM reports, process FA payroll adjustments

07/10/2018 – Accounts Payable closes for FY18

07/11/2018 – June 2018 (Period 12) closes & All HR Contracts due to your FO for July Pay

07/16/2018 – Last day to submit all research related adjusting entries, last day to submit all payroll reallocations

07/20/2018 – Last day to submit non-research related adjusting entries

07/27/2018 – Period 14 (Final) closes at noon

07/30/2018 – Final e-prints reports for FY18 available.

Click here for a complete Year End schedule