Student Financial Responsibility Agreement

Overview

When students register for courses at Mines each semester, they agree to the terms and conditions presented within the Student Financial Responsibly Agreement (‘SFRA’). A summarized version of the Agreement is shown below. To view the full terms and conditions, click on the ‘Overview’ title above. 

Financial Obligations

Promise to Pay

  • Enrollment constitutes a financial obligation between Mines and the student.
  • Students will be responsible to pay the costs of any tuition, fees, the amount of any funds erroneously disbursed, and other associated costs assessed as a result of your registration of education courses and/or receipt of services from Mines, even if course modality (online, remote, hybrid, in-person) changes or circumstances result in modification, termination, or suspension of some services. 
  • Students will not be absolved from their financial obligations if any of the following applies:
    • Failed to attend class
    • Failed to submit their confirmation of attendance
    • Did not view or receive an e-Bill Statement
    • Fail to properly drop/withdrawal for the term

Billing

  • Mines uses electronic billing (eBill) as it’s official billing method.
  • Students are responsible to view and pay their student balance by the scheduled due date.
  • Students must review their Student Account activity, available in Trailhead, prior to and after registering for classes and before the payment deadline of each term.

Payments and Refunds

  • Payments received will be applied to the student’s unpaid account balance. 
  • Students must enroll in eRefund and submit an electronic refund request to receive their credit balances.
    • Credit Balances resulting from Title IV Federal funding may occur without submitting an electronic refund request form.

Withdrawal

  • Students are responsible to pay all or part of tuition and fees in accordance with the published refund schedule.

 

If Financial Obligations are not met

Late Fees 

  • Any unpaid balance as of 4 PM MST on the first business day following Census Day will be assessed a 1.5% late fee.
    • An additional 1.5% late fees will be assessed each month thereafter for any unpaid balance on the student’s account.

Holds

  • If the student remains to have an unpaid balance, a hold will be placed to restrict the student from the following access:
    • Registration for future courses
    • Release of any transcripts and diploma
    • View grades on current courses

Returned Payments

  • A returned check fee in the amount of $35.00 will be added to the student’s account for any check, electronic check, or card payment returned by the financial institution for any reason on payments made toward the student’s account.
  • The student must remit payment for the original payment amount and the additional returned check fee in the form of a certified fund (e.g. Cashier’s Check, Money Order, Cash).
  • If the student account has exceeded 3 returned payment items, the student will not be able to make any future personal payment options (e.g. Paper Check, Electronic Check, Card). The student must remit payment in the form of certified funds.

Collection Agency

  • Accounts not paid in full by the payment deadline (the day after Census Day) of each semester will be considered past due. Holds will be placed on past due accounts that will prevent registration, transcripts, diplomas, and access to other student records.
  • Accounts not paid in full at the end of each semester are considered delinquent. Delinquent accounts will be turned over to a collections agency in accordance with Colorado law and all collections fees and costs will be added to the account balance with the collection agency. The collection agency may report delinquent accounts to the national credit bureau.
  • As an agency of the State of Colorado, Mines has the authority to intercept state income tax refunds or other funds due from the State of Colorado for debts owed to the state.
  • Students whose accounts have been sent to a collection agency must pay their balance in full and prepay for any subsequent semester before registration will be allowed.
  • Any students whose debt to Mines has been written off due to bankruptcy discharge will be required to prepay for the future semester before registration will be allowed.

 

Student Account, Billing Statement, and 1098-T

Student’s Account

  • Students must ensure that their contact information is up to date on their Trailhead account. 

Communication

  • All student statements (eBill Statement, 1098-T Forms) will be released electronically to the student’s trailhead account.
  • All correspondence from Mines will be sent electronically to the student’s Mines e-mail account. The students will be responsible to read notifications sent from Mines on a timely basis.
    • In some situations, Mines may send communication to the student by telephone or postal service.

 1098-T

  • For each year that the student has reportable transactions at Mines, a 1098-T will be released to the student electronically on the trailhead.

Bursar's Office Information

Contact
📞 Phone: 303-273-3158
📧 Email: bursar@mines.edu

Hours of Operation

Campus (In-Person)
*By Appointment*

🕔Monday - Thurs 10AM-2PM

Remote (Virtual)
🕔Monday - Friday 8AM-5PM

Location
📍 Ben Parker Student Center
Suite #E172

Student Login

Authorized User Login

Bursar Office

1200 16th St. Suite #E172

Golden, CO 80401

Financial Aid Office

📞 303-273-3301
📧 finaid@mines.edu

Residence Life (Housing)

📞 303-869-LIFE (5433)
📧 housing@mines.edu

Registrar's Office

📞 303-273-3200
📧 registrar@mines.edu

Student Health Center

📞 303-273-3388
📧 kebeling@mines.edu