Human Resources Information

Human Resources COVID-19 FAQ

Where can I find the latest updates on COVID-19 in general?

The most current information and guidance can be found on the website for the Center for Disease Control. For information on COVID-19 in Colorado, you can check the Colorado Department of Public Health and Environment (CDPHE) website.

What if I think I should get tested for COVID-19?

You should contact your healthcare provider or local emergency room for guidance and referral for testing. It is recommended that you call these entities versus going in-person to avoid further spread of the virus. 

Current guidelines for testing are at: https://www.colorado.gov/pacific/cdphe/covid-19-testing.

What should I do if I am directed to take a COVID-19 test?

You should follow the directions of your healthcare provider for testing. You should also self-isolate until you receive additional guidance from your healthcare provider, local or state public health officials and Mines. Finally, please immediately notify your supervisor and Human Resources at HRcovid19@mines.edu.

What if I am confirmed to have COVID-19?

You will be quarantined according to the direction of state and local health departments. Please immediately notify Mines Human Resources Department by sending an email to HRcovid19@mines.edu. This email box is only accessible to Mines Human Resources representatives and your information will be kept confidential.  

If you are diagnosed with COVID-19, Mines Human Resources will work directly with you regarding any requirements before you are able to return to work following necessary medical treatment and/or quarantine.

What should I do if I am ill?

Stay home if you are ill. Do not return to work until you are free of fever (100.4 degrees or greater), signs of a fever or any other symptoms for at least 24 hours without use of fever-reducing or other symptom-altering medications (e.g. cough suppressants).

Cover your mouth with a tissue, your hands or sleeve when sneezing or coughing. Please throw the tissue directly into a lined trash can and then wash your hands with soap and water for at least 20 seconds or, if soap and water are not available, clean your hands with an alcohol-based hand sanitizer that contains at least 60% alcohol.

What if my coworker is showing signs of being ill but is still coming to work?

You should notify your supervisor of the situation. Supervisors should evaluate the situation to try to determine if it appears the employee is ill and whether it is appropriate to send the employee home. Mines Human Resources can assist the supervisor in this evaluation. 

If the employee is sent home, they should not return until they are free of fever (100.4 degrees or greater), signs of a fever or any other symptoms for at least 24 hours without use of fever-reducing or other symptom-altering medications (e.g. cough suppressants). 

How will my pay be handled if I go home because I am ill?

If you are too ill to work, you may use accrued sick leave and vacation. If you feel like you can work (part- or full-time), discuss the situation with your supervisor so they can consider appropriate work assignments.     

How will my pay be handled if a health care provider recommends I be quarantined or self-isolate because I may have COVID-19 (or have tested positive) or because I am caring for a family member who may have COVID-19?

You will first need to provide medical documentation of the recommendation to your supervisor and to Human Resources at HRcovid19@mines.edu. This documentation can likely be obtained via email from your healthcare provider after a phone call to them for guidance.   

If you do not have symptoms, you should make every effort to work remotely. If you do have symptoms or are not able to work remotely, you may use accrued sick leave until it is exhausted. You will then use five (5) days of accrued vacation time. Once you have exhausted sick leave and used five (5) days of accrued vacation, you will be placed on paid administrative leave for the duration of the time period you medical provider recommended you be quarantined or self-isolate.

What if I have a compromised immune system and I think it is safer not to be at work?

You will first need to provide medical documentation recommending you not be at work due to your compromised immune system. This documentation can likely be obtained via email from your healthcare provider after a phone call to them for guidance. Provide the documentation to your supervisor and send it to Human Resources at HRcovid19@mines.edu 

If you do not have symptoms, you should make every effort to work remotely. If you do have symptoms or are not able to work remotely, you may use accrued sick leave until it is exhausted. You will then use up to five (5) days of accrued vacation time. Once you have exhausted sick leave and used five (5) days of accrued vacation, you will be placed on paid administrative leave for a period of time determined appropriate by Mines.   

If you are not able to provide medical documentation, you will be asked to report to work as scheduled.

What if my child’s school closes for a period of time and I do not have alternative child care?

This guidance addresses children under the age of 13 as older children are considered capable of caring for themselves during work hours. You should first make every effort to obtain alternative childcare. If you are not able to obtain alternative child care, you should make every effort to work remotely. If you cannot work remotely, you may use accrued sick leave and vacation until exhausted. Once you have exhausted accrued sick leave and vacation, you may use unpaid administrative leave for a time period determined appropriate by Mines.  

What should supervisors do about remote work options?

Supervisors are encouraged to carefully review positions to determine whether the work can be accomplished remotely. Supervisors may contact Human Resources for guidance and questions. If a supervisor determines work can be accomplished remotely, the supervisor will advise the employee. The supervisor has the ability to require the employee to return to work on campus as necessary. If the work cannot be effectively or efficiently accomplished remotely, the employee will be required to report to work on campus unless campus is closed entirely. 

What do I do now that in-person classes are cancelled?

The campus is remaining open so you should report to work as scheduled until you receive notification otherwise. You and your supervisor may discuss remote work options if your supervisor feels that is an option given your work functions.

What if the entire campus is closed?

If the entire campus is closed, you will receive additional notification and direction at that time.

Travel

University Travel

  • Until further notice, all non-essential university-affiliated travel (out of state domestic and international) is suspended.  This includes travel for conferences, research, athletics, alumni and donor events and more.  University-affiliated is defined as any travel in which expenses would be processed through Mines regardless of funding source.
  • For questions about what qualifies as essential and non-essential travel, please contact the Provost’s Office (faculty/students) or Human Resources (staff).

Personal Travel

  • All non-essential personal travel to international destinations is strongly discouraged.
  • Should you travel through or to a country subject to a Level 2 or 3 Travel Health Notice from the CDC, you will be required to self-quarantine for 14 days off campus prior to returning to Mines.
  • Travelers returning from any other international destinations are asked to consider self-quarantining off campus for several days prior to returning to Mines. This will allow time to assess your health situation (and symptoms), as well as emerging information on possible infections connected to your travel destinations, flights and more. 
  • Mines is strongly advising against cruise ship travel, in line with the CDC’s explicit warnings. Anyone who disembarks from a cruise ship will be required to self-quarantine off campus for 14 days following that trip.  

Mines is requesting that all members of our campus community limit their personal out-of-state travel and avoid the U.S. cities and states currently hardest-hit by the COVID-19 outbreak. As of this writing, the CDC is reporting the highest reported infection numbers in the states of California, Washington and New York.