Returning to Mines

A tool kit for safely returning to campus

Returning
to Mines

A tool kit for safely
returning to campus

Meeting and Event Guidelines for Spring 2021

Colorado School of Mines requires the following protocols and guidelines to be followed for all events hosted on campus. For more information regarding COVID-19 and campus guidelines, please visit the Mines COVID-19 website. Guidance may be updated as the state, county, and/or CDC makes new recommendations.

An event is classified as any gathering that is not an academic class of more than 10 people.  

This document was last revised on January 19, 2021.

Event Guidelines Overview

Event guidelines are contingent upon the state of Colorado’s COVID-19 Dial framework and Jefferson County’s dial level status, and any other specific restrictions placed by Jefferson County Public Health Department. Jefferson County’s current alert level is available at the county’s website.

Below is an overview of event restrictions based on alert level. If:

  • Level Purple or Red: Indoor events are not permitted. Maximum 50 people outside, maintaining 6’ distance.
  • Level Orange: Maximum 75 people outside, maintaining 6’ distance. Maximum 50 people inside as long as the space is approved with social distancing restrictions in place.
  • Level Yellow: Maximum 100 people outside, maintaining 6’ distance. Maximum 50 people inside as long as the space is approved with social distancing restrictions in place.

Most of the Green Center and the Grand Ballroom in the Student Center will be used M-F for academics. Please reach out to Campus Events for availability.

Events must follow state and local guidance.

Events must follow Mines guidance.

Please note: Campus Events staff are required to cancel an event (including while that event is underway) if safety guidelines are not being met by organizers or participants.

Mines Safety Requirements

  • Face coverings required at all times
  • No external guests or presenters are allowed at events until further notice
  • Events are closed to the public and considered “private” (open only to the Mines community)
  • When indoor events are permitted, all participants must comply with posted room capacity guidance and maintain 6-foot physical distance between people (social distancing calculator found here).
  • Furniture may not be moved within spaces
  • Indoor events centered around food (banquets, lunches, etc.), when permitted, are not recommended to avoid guests removing masks for prolonged periods of time. Catering options will be limited to prepackaged or boxed meals that participants can carry out, rather than eat during the event.
  • Tracking attendance at events is required and Campus Events staff will create QR codes for approved events to facilitate touch-free check-ins.
Man giving presentation

Meeting Guidelines

  • Mines recommends meetings should be held on Zoom / Microsoft Teams / other online platform whenever possible
  • Some Zoom-equipped rooms may be used to facilitate hybrid meetings to host individuals on and off campus. Campus Events staff are available to support this request
  • When in-person meetings are permitted, attendees must maintain social distancing requirements and adhere to the safety requirements listed above, as well as campus guidance posted in the event space and online at the Mines Climbs Together website.
  • Attendees should wipe down desks/seating space before and after their meeting
  • Please note: Campus Events staff are required to cancel a meeting (including while that meeting is underway) if safety guidelines are not being met by organizers or participants

Event Guidelines

  • Indoor and outdoor event guidelines are subject to change based on public health guidance. Please see the Event Guidelines Overview above for more information.
  • Most of the Green Center and the Grand Ballroom in the Student Center will be used M-F for Academics; please reach out to Campus Events for availability
  • Events must follow state and local guidance
  • Events must follow Mines guidance
  • Please note: Campus Events staff are required to cancel an event (including while that event is underway) if safety guidelines are not being met by organizers or participants

Hosted Visits

While virtual meetings are preferred, departments, faculty, and staff may host visits of external guests and shall limit the number of guests to 5 or fewer.  Plans should be developed to ensure space capacity allows for appropriate social distancing. Please use additional care if bringing guests from outside of Colorado, as restrictions including quarantining requirements may be in place. Guests must adhere to all safety policies including face covering requirements.  Consideration should also be given to keeping guests away from high traffic areas as much as possible, including restrooms.  Requests to exceed 5 guest limit should be made to reporting VP or Academic Dean.

Approvals to exceptions will be based on the critical need for the visit to the academic and research mission of the institution, the inability of virtual meeting technology to support the needs of the visit, and availability of space and staff to support the number of visitors within safety guidelines of the university.

Event Room Capacities

Updated room capacities have been added to the EMS website and the room layouts will be fixed to maintain 6’ social distancing.  If you have any questions about the spaces or need help selecting a space, please email reservations@mines.edu. The Campus Events staff will help you find a location and can also help you with Zoom questions and any other logistical concerns you might have.

  • Friedhoff 1 – 96 (predominantly reserved for classroom use)
  • Friedhoff 2 – 74  (predominantly reserved for classroom use)
  • Grand Ballroom (ABC) – 94 (114 with some awkward seats; predominantly reserved for classroom use)
  • Ballroom A/B – 52 (predominantly reserved for classroom use)
  • Ballroom D/E – 32
  • Metals – 80 (predominantly reserved for classroom use)
  • Bunker – 219 (predominantly reserved for classroom use)
  • Petroleum – 48 (predominantly reserved for classroom use)

Outdoor Events

Some reserveable outdoor areas may be available for events. Event planners will ensure that safety requirements are met, including either mask wearing and/or 6’ social distancing. Contact Campus Events for more information.

Campus Events Support

If you have questions regarding planning or scheduling an event, please reach out to Campus Events staff at reservations@mines.edu or one of the staff members below.

Mines Climbs Together

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