COVID-19 Required Procedures for Working on Campus

Wash hands frequently

Wear a face mask on campus

Complete Health Screen before heading to campus

Stay home when sick or if you had contact with a sick individual

Keep your distance from others (at least six feet at all times)

The pandemic is still with us and a large number of people with COVID-19 may be contagious without any outward symptoms. All of us need to do our part to minimize the spread of the virus.

Protective supplies, such as gloves and disinfectants, remain difficult to obtain. Mines has established the COVID Safety Supply Store for departmental use.

Face masks are required for everyone on campus.

Read Mines’ mask policy for more details about acceptable materials and care.

Minimum requirements for all Colorado School of Mines personnel

Version date 08/07/2020

Colorado School of Mines encourages departments to continue remote work to the greatest extent possible.

Laboratory and other research activities should follow the instructions as described on the Research Transfer and Technology website.

Employees (faculty, staff, volunteers, students) and their supervisors should review and strictly abide by these procedures which are based on Public Health Order 20-28 and Executive Order D 2020 044 Safer at Home. Appendix C of the public health order states non-Critical offices should remain at 50% office occupancy.

Mines will continue to monitor health official guidance and modify these requirements as necessary. 

Under the Governor’s order, employees who fall under the following categories cannot be compelled to perform in-person work, and therefore should stay home and contact their supervisor to arrange remote work options. If remote work is not possible the employee should still stay home, and the supervisor will contact Human Resources for further information on how to apply appropriate leave policies.

  • Individuals who are 65 years and older;
  • Individuals with chronic lung disease or moderate to severe asthma;
  • Individuals who have serious heart conditions;
  • Individuals who are immunocompromised;
  • Pregnant women; and
  • Individuals determined to be high risk by a licensed health care provider

Employee Health Screening

  1. Check your symptoms before heading to work/campus each day:
    • Take your temperature before arriving at work or on campus each day.
    • If you have a fever of 100.4 or higher, chills, shortness of breath, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea, you need to remain home (stay away from work/campus).
      1. In order for you to return to work/campus after having one of these symptoms you must meet all of the following:
        • Be fever-free (without taking medication to reduce fever) for at least 24 hours
        • Other symptoms have improved
        • At least 10 days have passed since your first symptom began.
    • If you are feeling unwell in any manner, please take extra precautions during this time. Nasal congestion, chills, body aches, headaches, fatigue, and nausea are common symptoms of COVID-19.  Please stay home and take care of yourself. Monitor your symptoms and seek medical attention from your healthcare provider, if needed.
    • Mines Health Screen app
  2. If you do become ill with COVID19-like symptoms:
    • Immediately leave campus and stay home at the first sign of any symptoms.
    • Students and employees: Use the Mines Community COVID Reporting Tool to notify campus officials of your symptoms. 
    • The Mines COVID Response Initiator Team (CRIT) will use the information provided to respond and intervene quickly on confirmed/presumed cases of COVID-19 within our campus community.
  3. If you share a house with someone (family members or roommates) who has tested positive for COVID-19, is a presumptive positive COVID-19 case, or has been asked by a health care provider to self-isolate, you are not permitted on campus and must self-quarantine for 14 days after your last exposure to the COVID-19 case before returning to campus.

For additional information about COVID-19 symptoms, please refer to the Colorado Department of Public Health and Environment’s website.

While at Work

  1. Mask Policy – All persons in indoor University facilities must wear fabric or disposable pleated (surgical style) masks that cover their nose and mouth. Faculty, staff, students, contractors and visitors must wear a mask outside when social distancing of 6 feet or more is not possible. These requirements are posted on our building entrances. Everyone must wear a mask:
    • In laboratories when another person is in the space;
    • In offices and rooms when there is another person in the same space;
    • In office cubicles when someone is sitting on the other side of a shared wall;
    • When in hallways, stairways and elevators;
    • During brief face to face encounters outdoors, in hallways or offices;
    • When walking on paths and sidewalks, especially when you are walking with someone else;
    • Using common areas including break rooms, copy rooms or restrooms; and
    • In classrooms.

NOTE: There are very limited scenarios in which a face covering is not required on campus. In all of these scenarios, however, you must have a face covering readily available (on your person) at all times, and must put on a face covering whenever you encounter another person or someone enters your space.  Scenarios in which a face covering is not required include:

    • Working alone in your office or laboratory;
    • Working alone in a remote location;
    • Working outdoors and able to easily maintain 6 feet of separation from other people; or
    • When wearing a mask is impractical specifically eating or drinking.
  1. Cloth face coverings must cover employee’s mouth and nose at all times and be made of multiple layers of cloth, fabric or other soft or permeable material, without holes. Masks will be worn for a maximum of one day and then washed at home. For further guidance on face coverings, visit the Mines’ mask policy or the state’s COVID-19 website.
  2. Must adhere to all city and county health orders, including when traveling off campus for work. Many local governments are requiring face coverings when in public, for example.
  3. Avoid close contact, practice social distancing at all times by maintaining at least 6 feet of distance from others and limit face-to-face interactions.
  4. To the greatest extent possible, conduct meetings remotely through Zoom, Microsoft Teams, telephone, or other non-face to face means, even if both or all parties are located in the same office suite.
  5. Departments and research labs should minimize the number of people on campus at any one time by establishing different work hours/days and maximizing social distancing
  6. Minimize the number of locations you go on campus to limit exposures to yourself and others. Keep a written or mental log of all the places you visit. If you or someone else becomes ill, this will help Mines with more effective contact tracing (identifying people who may have come into contact with each other, or were in the same location and may have been exposed to the virus).

Equipment, tools, computers, vehicles

  1. Equipment and Tools
    • Minimize sharing of equipment and tools
    • If you need to share any of these items, they should be disinfected after/before each use.
  2. Computers
    • Shared computer keyboard/mouse should be disinfected after/before each use.
  3. Vehicles
    • Do not travel in the same vehicle with someone else (unless that person is a member of your immediate family and/or household).
    • Vehicles shared with others shall be disinfected after/before each use
    • If an employee is the only vehicle driver, no special cleaning is required.

IV. Basic health precautions

  1. Wash your hands frequently with soap and water for a minimum of 20 seconds and avoid touching your face. (This is an essential contagion-control mechanism.)
  2. Cover coughs and sneezes. Cough into your elbow. Immediately dispose of any tissues in a trash can and wash your hands for at least 20 seconds with soap and water.
  3. Clean shared work surfaces routinely – door knobs, refrigerator/microwave doors, light switches, vehicle steering wheels, etc. Appropriate cleaners include 70% isopropyl alcohol, Oxivir, 3M 25A, Lysol and disinfecting wipes. See additional guidance on cleaning.
  4. Laboratory and office personnel: if you need your paper towel dispenser refilled, please submit a work request.
  5. Use break rooms only as needed to prepare food and beverages. Avoid congregating, even if wearing face masks.