J-1 Incident Reporting Requirements

Colorado School of Mines

J-1 Incident Reporting

ISSS is required to report any serious incident or allegation involving a J-1 Exchange Visitor to the U.S. Department of State within one business day of learning about the incident. Examples of qualifying incidents include, but are not limited to the following:

  • Actual or Potential Negative Press (i.e., incident expected to bring
DOS, the sponsor, or the Exchange Visitor Program into notoriety or
disrepute)
  • Death of Exchange Visitor
  • Exchange Visitor Missing, Absconder, or Overstay (i.e., whereabouts
unknown or intentionally left the program without notifying sponsor)
  • Foreign Government Involvement (including Foreign Embassy or
Consulate Involvement)
  • Fraud (e.g., visa, immigration, or financial fraud or scam)
  • Incident Involving the Criminal Justice System (e.g., arrest, charges,
incarceration, detention, or other law enforcement involvement)
  • Incidents Involving Child Protective Services
  • Litigation (Lawsuits) or Other Legal Actions (related to the Exchange
Visitor Program, in which a sponsor, site of activity, or an exchange
visitor may be a named party)
  • Lost or Stolen Immigration Documents (e.g., lost or stolen
passport/visa or stolen Form DS-2019)
  • Port of Entry Issues (e.g., applicant found inadmissible resulting in
withdrawal of application for admission, expedited removal, or Notice
to Appear)
  • Proscribed Antisemitic Actions (e.g., physical actions directed towards
Jewish individuals and/or their property, community institutions, or
religious facilities that violates the law or university rules)
  • Public Security Incident or Natural Disasters Directly Involving
Exchange Visitor Safety (e.g., bombing, shooting, other acts of
violence, civil unrest, fire, tornado, flood, or hurricane)
  • Serious Behavioral Problems (e.g., substance abuse, bullying, or
harassment)
  • Serious Medical Issues (e.g., cancer diagnosis, surgery, or any condition
requiring hospitalization of 48 hours or more)
  • Serious Mental Health Concerns (e.g., suicidal ideation or attempt,
eating disorder, self-harm, psychiatric hold and/or hospitalization, or
early program end due to mental health)
  • Serious Violations of University Conduct Rules: (e.g., participation in a
building occupation, participation in an unauthorized encampment,
disrupting classes, intimidation, harassment, assault)
  • Sexually-Related Incident or Abuse (e.g., incident or allegation
involving sexual exploitation, harassment, assault, or misconduct)
  • Terrorist Activity, Endorsing or Espousing Terrorism: (e.g., engaging in
terrorist activity; membership in a terrorist organization; endorsing or
espousing terrorist activity)
  • Theft of Intellectual Property or Violations of Import/Export Controls
  • Unsuitable Host/Work Conditions (e.g., incident or allegation involving
workplace bullying, harassment, discrimination, hostile work
environment, or work hours and/or wage-related issues)
  • Lawsuits or Formal Complaints by an Exchange Visitor Against the Sponsor Alleging Unlawful Affirmative Action (e.g., alleged discrimination in the selection or hiring of exchange visitors based on an unlawful Affirmative Action policy)
  • Lawsuits or Formal Complaints by an Exchange Visitor Against the Sponsor Alleging Unlawful DEI Policies (e.g., alleged unlawful discrimination against exchange visitors due to Diversity, Equity, and Inclusion policies)

J-1 exchange visitors, faculty supervisors, MAPS, and other campus partners must report any incident that would trigger the reporting requirement by sending an email to isss@mines.edu with subject: J-1 Incident Report.

The information contained in this web site is provided as a service to the international students, faculty, staff, employees and administrators of the Colorado School of Mines, and does not constitute legal advice on any immigration, tax or any other matter. We aim to provide substantial and useful information, but we make no claims, promises or guarantees about the accuracy, completeness or sufficiency of the information contained in or linked from this web site or any external/associated site. As legal advice must be tailored to the specific circumstances of each case, and laws are constantly changing, nothing provided herein should be used as a substitute for the advice of competent counsel. Neither the Colorado School of Mines nor the Office of Global Education is responsible for any errors or omissions contained in this website, or for the results obtained from the use of this information.

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International Student & Scholar Services
924 16th Street
Green Center, Suite 219
Colorado School of Mines
Golden, CO 80401

Office Hours
Monday through Friday, 9:00am - 12:00pm and 1:30pm - 4:00pm

Main Office Phone and Email
(303) 273-3210 / isss@mines.edu