Coronavirus

Information & Resources for Graduate Students

Frequently Asked Questions

Research & Remote Work

If students choose to remain at Mines, can they conduct off-site research?

Students who remain at Mines are allowed to conduct research within Colorado but not out of state (e.g. field work or visits to a collaborators lab). The exception is if students are moving to a different location more permanently (e.g., they are finished with their classes and intend to work at a different location for the next several months to years).

How can graduate students remain productive during this period?

Students are encouraged to continue their research and writing using their collected data and work on it remotely. 

ITS has enabled remote access to all of Mines’ open and classroom computer labs through a new service it’s calling “Labby.” Whether you’re on a Mac or PC, users can connect to labs and open workstations across campus using Microsoft Remote Desktop. Easy-to-follow instructions for connecting are available on the Mines Help Center

Some graduate students are in high density locations (offices, labs, etc.). How will personal distance (social separation) be ensured?

Given the Colorado Governor’s stay-home order, there is limited access to offices and labs. If you believe you have a compelling research-related reason to be on campus, please submit your request directly to the appropriate Dean as follows: Dean Mike Kaufman (for CH, CBE, CS, EE, ME, MME, and PH); Dean John Bradford (for AMS, CEE, GE, GP, MN, and PE); or Dean Kevin Moore (for EB, EDS, and HASS). Also, please cc to your Department Head and your advisor.

ITS has enabled remote access to all of Mines’ open and classroom computer labs through a new service it’s calling “Labby.” Whether you’re on a Mac or PC, users can connect to labs and open workstations across campus using Microsoft Remote Desktop. Easy-to-follow instructions for connecting are available on the Mines Help Center.

How will students be reimbursed for research related travel that they have already covered but is non-reimbursable?

Kirsten’s office is working on a solution.  Students should be reimbursed out of PD accts etc. until the final mechanism is determined.

What about MURF students (undergrads) and other undergrad researchers?

MURF students receive a stipend of $1,500 for their research work and that will not be retracted. Other undergrad researchers should work with their faculty mentors to see if they can work remotely in cases where they are not on campus.

Will students continue to get paid (stipends, TAs, RAs, etc.)?

Students are expected to continue to work on their research even if remotely and they will continue to get paid for their work. Please contact the course instructor or your advisor to outline the work that can be done remotely.

What if faculty require their students to stay on campus to work in order to be paid?

Faculty have been directed to be flexible and understanding in dealing with their students. Students are encouraged to continue to work on their projects whether on site or remotely and faculty are expected to accommodate their choices.  Research group meetings may be conducted on-site and/or virtually.

Labs & Equipment

Can student continue with normal operations in their labs?

Faculty leading Mines’ research labs are being asked to staff their operations with essential personnel only. Graduate students are encouraged to work with lab directors and managers to ensure their lab access and activities are addressed.

Will labs be sanitized?

At this time there is no plan to sanitize or disinfect all laboratories. If a laboratory worker is identified as a COVID-19 positive case then we would discuss a plan for disinfecting work surfaces.

Will extra PPE be available (e.g. masks, gloves, etc.)?

As of 3/16/2020 the EHS department is still able to obtain nitrile gloves. These are available for purchase through the Chemical Storage and Distribution Facility (CSDF@mines.edu).  If researchers need respiratory protection related to a research related exposure, they should contact EHS (ehs@mines.edu) for a consultation.  Masks for protection against COVID 19 are not recommended for healthy individuals (except health care workers).  See this website for additional information on protection yourself against COVID19 https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html

Will multi-use equipment (e.g., microscopes, etc.) be sanitized regularly?

It is a good idea for workers to clean shared equipment prior to use.  Equipment owners will have the best knowledge on how to effectively clean their equipment without damaging sensitive equipment or optics. – options include specific equipment wipes, wipes moistened with 70% isopropyl alcohol, Lysol products, or household bleach (4 teaspoons bleach per quart of water).

Can university equipment be taken home (microscopes, workstations, etc)?

Students should work with their advisors and whoever is in charge of the equipment that is being requested. For multi-user equipment, students are discouraged from taking any such equipment home.

Theses

Can thesis submissions be postponed?

OGS will consider requests to delay submission individually. Students are encouraged to finish by the deadlines however.  Based on our estimation, over 100 students, who are going to graduate in May 2020, have turned in their theses already.

How do I access remote support from the Writing Center?

The Writing Center offers online appointments with live consultants via chat, audio and/or video. They are happy to work with you at any stage of your writing process from research proposals to theses. To utilize the Writing Center’s remote support, click here.

Should all thesis defenses be virtual or in person or a hybrid?

All thesis defenses should have a virtual option.  In addition, if the defense is held on campus, only the defending student and their committee should attend in person.  All audience members (other students, family, friends, etc.) must attend virtually.

Graduation

Will there be a graduate commencement ceremony?

With the latest directives from federal and state officials extending event restrictions to at least April 30 and projections that COVID-19 impacts will extend into May, it seems best at this point to officially postpone our in-person graduation ceremonies that were originally scheduled for May 7 and May 8.

Please visit this link for additional details.

Can time limit to degree be extended?

OGS will consider requests to extend time to degree individually.  Students are encouraged to finish within the normal time limit however.

How do I process my form(s) electronically?

 

Thesis Defense Form

  1. Fill in what you can on the form electronically (printing all names) and send it to grad.services@mines.edu. Subject line should read: Thesis Defense Form for “your name.”
  2. In the email body, indicate you are submitting your form and signing it with the date of your defense (if this is not already pre-filled on the form).
  3. Email each of your committee members and ask them to send their electronic signature via email to grad.services@mines.edu and include how they were each present and their vote. (They can copy you on the email responses as well).
  4. Your department head will also need to send an electronic signature via email to grad.services@mines.edu.

Advisor/Committee Forms

  1. Fill in what you can on the form electronically (printing all names) and send it to grad.services@mines.edu. Subject Line should read: Name the Form for “your name.” 
  2. In the email body, indicate you are submitting your form and signing it (if this is not already pre-filled on the form).
  3. Email each of your committee members and ask them to send their electronic signature via email to grad.services@mines.edu
  4. Your department head will also need to send an electronic signature via email to grad.services@mines.edu.

If your committee members have access to sign the actual form electronically, you will not need to have them send authorization via email.