Graduation Deadlines

Graduation Deadlines

2018-2019 through 2020-2021
Please select the appropriate degree type below. Anything highlighted in gray on the calendars is subject to change.

December 2019 Graduation

December 2019 Commencement: Friday, December 13, 2019

Forms to Submit Prior to Applying to Graduate:

Prior to May 1, 2019: Master’s thesis and PhDs must submit Committee form  
May 1, 2019: All graduate students must submit Degree Audit form   by 5:00 p.m.
August 20, 2019: PhDs must submit Admission to Candidacy form by 5:00 p.m.

Early Check-Out Checklist and Deadlines

Student must have been registered for summer 2019 credits
Student does not need to register for fall 2019 credits
August 23, 2019: All students must apply to graduate in Trailhead
-Students may only apply after all the forms above have been processed.
-After students apply to graduate in Trailhead, students will enroll the student in a CANVAS Graduation Check-Out Course
      -Enrollment dates can be found at:  Steps to Graduation 

Non-Thesis Students:
September 4, 2019: Complete Graduation Check-Out Course in CANVAS

Thesis Students 
August 27, 2019: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m.
August 27, 2019: Submit signed Thesis Defense Form to the Registrar’s Office by  5:00 p.m.
-Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has passed the defense & all content revisions have been approved.
August 27, 2019: Upload thesis in ProQuest 11:59 p.m.
-Only after you have completed all the steps above, will the format review begin
September 4, 2019: Thesis Formatting Approval by 1:00 p.m.                                                                                                              -Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR-                                                                                  -Use the Latex template on our website (do not create your own template)

Early Check-Out degrees will be awarded December 16, 2019 – January 6, 2020
Students checking out early to graduate in December may walk in December commencement ceremony

Standard Check-Out Checklist and Deadlines

Student must be registered for fall 2019 credits
September 4, 2019: All students in all degree programs must apply to graduate in Trailhead
-Students may only apply after all the forms above have been processed by OGS.
-After students apply to graduate in Trailhead, OGS will enroll the student in a CANVAS Graduation Check-Out Course
     -Enrollment dates can be found at:  Steps to Graduation 

Master’s Non-Thesis Standard Checkout
November 8, 2019 : Graduation Check-Out Course Completion in CANVAS by 5:00 p.m.

Master’s Thesis Standard Checkout
November 18, 2019: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m.
November 18, 2019: Submit signed Thesis Defense Form to the Registrar’s Office by 5:00 p.m.
-Thesis Defense Form is available only at the end of the 1st quiz in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
November 18, 2019: Upload thesis in ProQuest by 11:59 p.m.
-Only after you have completed all the steps above, will the format review begin
November 22, 2019: Thesis Formatting Approval by 1:00 p.m.                                                                                                                -Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR-                                                                                  -Use the Latex template on our website  (do not create your own template)

PHD Standard Checkout
November 11, 2019: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m.
November 11, 2019: Submit signed Thesis Defense Form to the Registrar’s Office by 5:00 p.m.
-Thesis Defense Form is available only at the end of the 1st quiz in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
November 11, 2019:Upload thesis in ProQuest by 11:59 p.m.
-Only after you have completed all the steps above, will the format review begin
November 15, 2019: Thesis Formatting Approval by 1:00 p.m.                                                                                                                -Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR-                                                                                  -Use the Latex template on our website  (do not create your own template)


Standard Check-Out degrees will be awarded December 16, 2019- January 6, 2020
Students may walk in December commencement ceremony

May 2020 Graduation

Spring 2020 Commencement:

Students graduating in May are allowed to walk in the May commencement ceremony
Degrees will be awarded May 11-22, 2020

Forms Needed to Apply to Graduate

Prior to November 1, 2019: Master’s thesis and PhDs must submit an  Advisor/Committee form
November 1, 2019: All graduate students must submit Degree Audit form   by 5:00 p.m.
January 7, 2020: PhDs must submit Admission to Candidacy form by 5:00 p.m.

Early Check-Out Checklist and Deadlines

Student must have been registered for fall 2019 credits
Student does not need to register for spring 2020 credits
January 10, 2020: All students must apply to graduate in Trailhead
Students may only apply after all the forms above have been processed.
-After students apply to graduate in Trailhead, students will be enrolled the student in a CANVAS Graduation Check-Out Course
-Enrollment dates can be found at:  Steps to Graduation 

Non-Thesis Students
January 22, 2020:  Complete the Graduation Check-Out Course by 5:00 p.m

Thesis Students
January 15, 2020: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m
January 15, 2020: Submit signed Thesis Defense Form to the Registrar’s Office by  5:00 p.m.
-Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
January 15, 2020: Upload content approved thesis in ProQuest by 11:59 p.m. (thesis students only)
Only after you have completed all the steps above, will the format review begin.
January 22, 2020: Thesis Formatting Approval by 1:00 p.m. (Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR- Use the Latex template on our website {do not create your own template})

Standard Check-Out Checklist and Deadlines

Student must be registered for fall 2018 credits
January 22, 2020: All students in all degree programs must apply to graduate in Trailhead
-Students may only apply after all the forms above have been processed.
-After students apply to graduate in Trailhead,  students will be enrolled in a CANVAS Graduation Check-Out Course
-Enrollment dates can be found at:  Steps to Graduation 

Non-Thesis Master’s
April 3, 2020: Complete Graduation Check-Out Course by 5:00 p.m.

Thesis Master’s
April 13, 2020: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m
April 13, 2020: Submit signed Thesis Defense Form to the Registrar’s Office by 5:00pm
-Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
April 13, 2020: Upload content approved thesis in ProQuest by 11:59 p.m.
-Only after you have completed all the steps above, will the format review begin.
April 17, 2020: Thesis Formatting Approval by 1:00pm  (Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR- Use the Latex template on our website {do not create your own template})

PhDs
April 6, 2020: Complete Graduation Check-Out Course in CANVAS by 5:00 p.m
April 6, 2020: Submit signed Thesis Defense Form to the Registrar’s Office by 5:00pm
-Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
April 6, 2020: Upload content approved thesis in ProQuest by 11:59 p.m.
-Only after you have completed all the steps above, will the format review begin.
April 12, 2019: Thesis Formatting Approval by 1:00pm  (Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR- Use the Latex template on our website {do not create your own template}).


August 2019 Graduation

There is no commencement ceremony in August.
Students may walk in the December commencement ceremony.
Degrees will be awarded approximately 10 business days after final grades are due.

All August Graduates (Early and Standard check-Out) must meet these deadlines:
Before March 2, 2020: Submit an Advisor/Committee form (Thesis based students)
March 2, 2020: Submit a Degree Audit form  (All graduate students)
March 2, 2020: Submit an Admission to Candidacy form (PhDs only)
April 15, 2020:  Apply to graduate in Trailhead (All graduate students)
Students may only apply after all the forms above have been processed.
-After students apply to graduate in Trailhead, OGS will enroll the student in a CANVAS Graduation Check-Out Course
-Enrollment dates can be found at:  Steps to Graduation 

Early Check-Out Checklist and Deadlines

Student must be registered for spring 2020
Summer registration not required

Non-Thesis Students
May 15, 2020: Complete the Graduation Check-Out Course by 5:00 p.m.

Thesis Students
May 11, 2020: Complete Graduation Check-Out Course by 5:00 p.m
May 11, 2020: Submit signed Thesis Defense Form to the Registrar’s Office by  5:00 p.m.
Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
May 11, 2020: Upload content approved thesis in ProQuest by 11:59 p.m. (thesis students only)
-Only after you have completed all the steps above, will the format review begin.
May 15, 2020: Thesis Formatting Approval by 1:00 p.m.                                                                                                                             -Students must complete the CANVAS course titled Thesis Writer’s Workshop   -OR-                                                                                  -Use the Latex template on our website  (do not create your own template)

Standard Check-Out Checklist and Deadlines

Student must be registered for summer 2020 credits
Student does not need to register for fall 2020 credits

Non-Thesis Students
July 31, 2020: Non-thesis students must complete the Graduation Check-Out Course by 5:00 p.m.n-Thesis Students

Thesis Students
July 24, 2020: Complete Graduation Check-Out Course by 5:00 p.m
July 24, 2020: Submit signed Thesis Defense Form to the Registrar’s Office by  5:00 p.m.
Thesis Defense Form is available only at the end of the 1st quiz  in the Graduation Check-Out Course
-Thesis Defense Form should only be signed after the student has defended, passed the defense and all revisions have been approved.
July 24, 2020: Upload content approved thesis in ProQuest by 11:59 p.m. (thesis students only)
Only after you have completed all the steps above, will the format review begin.
July 31, 2020: Thesis Formatting Approval by 1:00 p.m.                                                                                                                          -Students must complete the CANVAS course titled Thesis Writer’s Workshop  -OR-                                                                                  -Use the Latex template on our website  (do not create your own template)