PhD – Steps to Graduation

PhD - Steps to Graduation

STEPSDEADLINES AND ADDITIONAL INFORMATION
Submit Advisor/Committee Request Form● Required for all thesis based students
● Students earning more than 1 thesis based degree must submit this form for every degree
● Due: Prior to submitting Degree Audit form
Submit Degree Audit Form● Required for all students
● Required for every degree
● Submit by:
November 1st for May graduation
March 1st for August graduation
May 1st for December graduation
Submit Admission to Candidacy FormDue: 1st day of class of the semester graduating
Apply to Graduate in Trailhead ● Students will be notified by email when forms have been processed. Students will be able to apply to graduate in Trailhead once both forms have been processed.
● Apply by Census Day of semester graduating unless checking out early. See Deadlines
Thesis Writer's GuideThesis based students must follow the formatting rules in the Thesis Writer's Guide.
Thesis Defense RulesStudents must read and follow the Thesis Defense Rules. Students who do not follow the rules may put themselves in jeopardy of receiving a failing vote at the defense and may risk not graduating.
Please read and follow all the steps to ensure:
● you have completed all the steps necessary to defend
● understand all the defense rules
● have all your members in attendance at defense to avoid failing votes
● understand the upload and formatting rules
Complete CANVAS Check-out CourseAfter applying to graduate in Trailhead, OGS will enroll students in a CANVAS Checkout Course.
(Note: this is not automatic nor on the same day as application. It will be done in batches by OGS as more students apply, so be looking for an email regarding the course.)
● For December graduation - course invitation starting early August
● For May graduation - course invitation starting early December
● For August graduation - course invitation starting mid April
Students must do the following:
● accept course invitation
● complete Module #1 prior to thesis defense to obtain Thesis Defense Form to take to the defense
● complete 100% of the course
● complete course by 5:00 pm on Upload and Check-out Course Completion deadline deadline
Thesis Defense FormCompleted Thesis Defense Form must be turned in to OGS no later than 5:00 pm on Upload and Check-out Course Completion deadline deadline
Upload Thesis in ProQuestDue: Upload and Check-out Course Completion deadline deadline
Thesis must be uploaded no later than 11:59 pm on upload deadline.
Note: OGS will not review thesis if the check-out course has not been completed and if Thesis Defense Form has not been turned in to OGS.
Thesis formatting approvedAll thesis format revisions must be completed and approved by OGS by 1:00 pm on Formatting Approval deadline deadline
Commencement WebsiteStudents walking in Commencement Ceremony are required to check commencement website for all commencement related requirements. See Commencement Ceremony Information