ADMINISTRATIVE PROFESSIONALS GROUP
Group Goals:
Our goal is to build relationships between Mines employees across campus by supporting and teaching one another. The group is a forum for training, professional development and exchanging ideas. These opportunities increase our personal growth and professional value.
For More Information, contact:
Carolyn Freedman
Caroline Fuller
Nicole Horton
Annette Pilkington
Amalia Queller
Kelly Ragland
Interested in joining the steering committee? Reach out to one of the members above!
New to Mines? Click to see how to join our distribution list!
2023 Meetings
| Administrative Professionals Meeting Agenda March 11, 2024 10:30-11:30am Virtual Meeting View Recorded Meeting Here (Workday Updates) and Here (MAPS and AFC Updates) |
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| Workday Updates with Christine Homer and Noelle Sanchez | 10:30-11:20AM |
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11:20 – 11:30AM |
| Administrative Professionals Meeting Agenda September 19, 2023 2:00 to 3:00PM Virtual Meeting View Recorded Meeting Here |
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| Welcome and Introductions – Your steering Committee, Annete Pilkington, Carolyn Freedman, Amalia Queller, Nicole Horton and Caroline Fuller | 2:00-2:05PM |
| Megan Rose, Lindsay Buyserie; Budget Office – a couple of quick updates | 2:05 – 2:10PM |
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Tips & Tricks for Workday Expenses from Controller’s Office followed by Q&A.
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2:10-3:00PM |
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Administrative Professionals Meeting Agenda August 17, 2023 10:00 to 11:00am |
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| Welcome and Introductions – Your steering Committee, Annete Pilkington, Carolyn Freedman, Amalia Queller, Nicole Horton and Caroline Fuller | 10:00-10:05AM |
| Short Presentation from MAPS Executive Director, Janice Lander and Payroll Supervisor, Debbie Lira; followed by Q&A | 10:05-10:30AM |
| Student Job Requisitions and Hiring; Caroline Fuller, Student Life and Susan Trimmer, Human Resources followed by Q&A | 10:30-10:55AM |
| ***For previous meeting agendas and recordings go to: https://www.mines.edu/human-resources/admin-professionals/ *** | |
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2022 Meetings
Administrative Professionals Monthly Meeting Agenda
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| Welcome and Introductions – Caroline Fuller | 10:00-10:05AM |
| Natalie Vega – Risk Management postponed | 10:05-10:15AM |
| Caroline Fuller – Introduce new SL Admin III – Helen Feiner; ACE/AFC updates; Blastercard and Logo updates | 10:15-10:25AM |
| Lauren – Introduce new TRAIL Assistant Director – Susan Geig | 10:25-10:30AM |
| Annette Pilkington – Topics | 10:30-10:40AM |
| Nicole Horton – MAPS and ITS updates | 10:40-10:50am |
| Kylie – Legal advice updates and clarification | 10:50-10:55 |
| ***For previous meeting agendas and recordings go to: https://www.mines.edu/human-resources/admin-professionals/ *** | |
September 15, 2022
3:00 to 4:00pm
Hybrid Meeting – Green Center 200F and Zoom – Click for meeting recording
Administrative Professionals Monthly Meeting Agenda
| Natasha Alizadeh – Welcome and Introductions | 3:00-3:03PM |
| Caroline Fullercfuller@mines.edu– ACE Council Chili Cookout on 10/13 | 3:03-3:05PM |
| Ian Hales – hales@mines.edu and workday@mines.edu – Workday – General updates | 3:05-3:15PM |
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Anne Walker (OGC) and Megan Abbey (ISSS) – H-1B and J-1 visas VISAS – Kylie Logan Matthew kmatthews1@mines.edu (general questions) – Anne Walker aswalker@mines.edu(OGC and H-1B visas) – and Megan Abbey meganabbey@mines.edu(ISS – J-1 visas) |
3:15-3:25PM |
| Michael Dunn mdunn1@mines.edu and Ariel Pacheco arielpacheco@mines.edu– Participant Stipend Programs PAPRF Presentation | 3:25-3:35PM |
| Becky Buschke – Website access and pages (Survey) | 3:35-3:40PM |
| Kelly Knechtel knechtel@mines.edu– Oredigger Network/Mentoring | 3:40-3:45PM |
| Natalie Vega – Preferred First Name Policy nvega@mines.edu | 3:45-3:50PM |
| Christine Homer/Erika Stoneestone@mines.edu– HR Stress and Burnout Presentation | 3:50-4:00PM |
***August 2022 – Social, no meeting***
July 20, 2022 10:00 to 11:00am
Virtual Meeting – View Recording Here
Administrative Professionals Monthly Meeting Agenda
| Welcome and Introductions – Natasha Alizadeh | 10:00-10:05AM |
| Orlando De Los Santos – ITS – New Trailhead demo, plus Q&A | 10:05-10:25AM |
| Introduction to Breakout rooms: VPN, Teams and Int Students – 2xrepeated | 10:25-10:30AM |
| VPN, Teams and Int Students Breakout rooms | 10:30-10:40AM |
| VPN, Teams and Int Students Breakout rooms | 10:40-10:50AM |
| Announcing August Admin Profs – this will be In-Person on Kafadar commons with Breakfast Burritos provided by WISEM – 9am on Wed 8/17 | 10:55am |
| ***For previous meeting agendas and recordings go to: https://www.mines.edu/human-resources/admin-professionals/ *** | |
May 2022
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Administrative Professionals Monthly Meeting Agenda
Zoom Link:https://mines.zoom.us/j/92993099483?pwd=dHcyN1ByTGVMaUN5UjUyUkQvQjdEdz09 |
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| Welcome and Introductions – Natasha Alizadeh | 9:00-9:05AM |
| Craig Hess, Human Resources – HR introductions; Intro to new initiatives | 9:05-9:20AM |
| Rakhi Ihiga, Human Resources – Professional Development | 9:20-9:35AM |
| Caroline Fuller – Juneteenth Holiday! Q&A | 9:35-9:40AM |
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Nicole Horton & Amalia Queller – Controller updates Fiscal YE update Gifts and awards – https://www.mines.edu/controllers-office/controllers-office/general-accounting/gifts-prizes-awards/ TDX – feedback/updates |
9:40-9:55AM
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| Open floor to suggestions for future topics on the agenda. | Time allowing |
| ***For previous meeting agendas and recordings go to: https://www.mines.edu/human-resources/admin-professionals/ *** | |
NOTE: The next Admin Professionals Meeting is on Tuesday April 19, 2022 at 10am in Ballroom C.
This April meeting will be an In-Person only meeting to socialize – coffee/tea and morning pastries kindly provided by Kirsten Volpi.
Kirsten Volpi will give a presentation on the latest construction projects. This presentation will be recorded and placed on the Admin Professionals’ website a few days later.
February 16, 2022 ~ 10-11am
Watch the meeting recording here
Agenda:
| Welcome and Introductions – Natasha Alizadeh | 10:00-10:05AM |
| Meet Lindsay Evers – New hire in Campus Events; our contact! – Brandy Burgess | 10:05-10:10AM |
| ORA Time and Effort Reports – Extraction into CSV file – Natasha Alizadeh | 10:10-10:20AM |
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Breakout rooms – “What skill do you have that you can share?” And/or |
10:20-10:35AM |
| MAPS Procurement updates – How to purchase a new computer at Mines – Danielle Davis | 10:35-10:50AM |
| Questions and Answers | 10:50-11:00AM |
January 18, 2022 1pm – 2pm
Watch the meeting recording here.
Facilitator: Natasha Alizadeh
| Welcome | Natasha Alizadeh | 1:00 – 1:05 |
| HR – Introducing new staff and any general updates | Christine Homer | 1:05 – 1:20 |
| Controllers Office including MAPS – New personnel and general updates |
Nicole Horton Amalia Queller |
1:20 – 1:35 |
| EMS – Overview of new features and helpful tips | Brandy Burgess | 1:35 – 1:45 |
| ITS – Open floor for possible questions | Martin | 1:45 – 1:50 |
| Admin Professionals Leadership – Campus wide updates and ‘Experts’ project |
Natasha Alizadeh Nicole Horton |
1:50 – 2:00 |
NEXT MEETING is on Wednesday, February 16, 2022 at 10am. See you then!
2021 Meetings
November 17, 2021
Agenda
| Welcome | Natasha Alizadeh | 10:00 – 10:05 |
| HR organization and introduction | Christine Homer | 10:05 – 10:15 |
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MAPS W2s Open Enrollment |
Deb Lira Carla Duncan |
10:15 – 10:25 |
| ITS General Update and Security on Teams | Josh Lawrence | 10:25 – 10:35 |
| Parking update | Marc Parenteau | 10:35 – 10:45 |
| Print services update | Martin Heck | 10:45 – 11:00 |
October 20, 2021
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Location: Zoom and the Student Rec Center Media Room Facilitator: Natasha Alizadeh Agenda |
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| Welcome to All | 10:00-10 :05AM |
| HR Director Christine Homer Re: Risk involved with Out-of-State workers | 10:05-10:20AM |
| ITS update by Josh Lawrence/Zack Scholnick | 10:20-10:35AM |
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MAPS update by Deb Lira W-2s going digital |
10:35-10:40AM
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| Classes Employees can take by Carolyn Freedman | 10:40-10:50 |
| Optional – Getting to Know Each Other | 10:50 – 11:00 |
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September 20, 2021 Agenda 10:30AM-11:00AM ……………Pre-Meeting Hybrid Meeting Setup Learning 11:00AM-12:00PM …………… …………… …………… ………….Regular meeting Location: IN-person: Petroleum (Green Center) AND Zoom https://mines.zoom.us/j/92993099483?pwd=dHcyN1ByTGVMaUN5UjUyUkQvQjdEdz09 Facilitator: Natasha Alizadeh Meeting Documents: ITS Info & Tech Services/Josh Lawrence ★ Mines Copy & Print Services/Martin Heck ★ Cognos Reports for Workday/Jackie Twehues ★ Zoom meeting chat Survey for Banner Finance Training: https://www.surveymonkey.com/r/BannerFinanceTraining |
August 2021
Thursday 8/12/2021, 10:30-11:30AM
Location: Zoom https://mines.zoom.us/j/92993099483?pwd=dHcyN1ByTGVMaUN5UjUyUkQvQjdEdz09
Facilitator: Natasha Alizadeh
Tentative Agenda
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10:30-10:35AM |
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10:35-10:55AM |
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10:55-11:20AM |
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11:20-11:30AM |
July 2021
***No June 2021 Meeting ***
Tuesday 5/18/20210
2:30-3:30PM
Meeting Recording
Agenda_May_2021
Tuesday – April 13th
11AM-12PM
April 2021 Agenda
Full Meeting Recording
APS – AP-Travel – Nicole Horton & Amalia Queller
Risk Management Update – Natalie Vega
Risk Management links: https://research.mines.edu/wp-content/uploads/sites/85/2021/02/Federal-Prohibition-Telecommunications-and-Video-Equipment-Notice-020421.pdf
https://www.mines.edu/policy-library/eit-accessibility-policy/https://www.mines.edu/policy-library/electronic-mail-policy/
Breakout groups:
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- Classified Open Enrollment & Student Sick Leave Policy – Carla Duncan & Melisa Grady – Recording
- Tax Issues and Updates (sales tax and payroll tax on employee gifts) tentative: Jason Shuck & Kayla Harshman – Recording
- Graduation Update including Volunteer Opportunities – Lisa Elson
- Summer Graduate Contracts – Jenny Briggs – Recording
Thursday, March 11, 2021
2PM – 3PM
Agenda
Utilizing Student Workers Presentation Slides (Nancy Progar)
TDX service for Onbase Upload Instuction Guide PDF (MAPS)
Wednesday, February 17, 2021
11:00AM – 12:00PM
Zoom
Agenda
Spring 2020 Meetings
Tuesday, January 28
10:00 – 11:00
Ballroom: Student Center Ballrooms DE
Mary Elliott, Director of Residence Life, Derek Morgan, Dean of Students: Managing Up
Tuesday, February 25
1:30 – 2:30
Student Center AB
Sandra Simms, Director of Counseling, Becca Flintoft, Associate Vice President Student Life: Supporting Students’ Mental Health and Wellness (EveryOredigger, CARE Team, Counseling Services)
Monday, April 6
11:00 – 12:00
Zoom Meeting
Janeen Haller-Abernethy, C-SEAP
Tuesday, April 28
2:00 – 3:00
Zoom Meeting: Recordings at links below, please log into MS Office online to view
EH&S ~ Setting up Your Home Desk ~ Barbara O’Kane (Time: 15:06) Ergonomic Self Assessment, Work From Home Safely
https://web.microsoftstream.com/video/f5351882-16df-4f11-98d7-278b051bd2bc
*MS Teams Chat is the best way to contact Barbara with questions.
MAPS ~ New Hire Paperwork, Online Submission Process ~ Debbie Lira (Time: 09:23) Hiring Process PPT
https://web.microsoftstream.com/video/5b6a0523-b3cc-4617-9531-188a97588600
Desk Yoga – Stretches to do at your Home-Desk to Keep Healthy ~ Erika Schoonmaker (Time: 18:40)
https://web.microsoftstream.com/video/26573836-63ca-4e7f-bef4-29f9e0737c9e
May Meeting TBD
Fall 2019 Meetings
Tuesday, July 30
2:00 – 3:00 PM
Ballroom DE
Paul Myskiw, Registrar and MAPS Updates
Wednesday, September 25
9:30 – 10:30 AM
Ballroom AB
MAPS, Controller’s Office and Use of Mines Logo/Procurement Procedures
Tuesday, October 29
1:00 – 2:00 PM
Ballroom AB
Use and Sharing of Space and New Room Reservation System
Tuesday, November 19
10:00 – 11:00 AM
Ballroom DE
Michelle Merz-Hutchinson, Office of General Counsel: Colorado Open Records Act and FERPA
Next Meeting Dates:
There is NO June meeting
Wed, July 20th – 10-11am – To Be Determined – Hybrid – Green Center Room 200A
Wed, August 17th – 9-10am – To Be Determined – IN-PERSON on Kafadar Commons with breakfast burritos provided by WISEM
Thurs, September 15th, 3-4pm – To Be Determined – Hybrid – Green Center Room 2002F
AdminProfessionals Distribution List
Get connected on campus! Ask for help or provide it. Be included in Admin Pro meetings! Also, be the first to know when someone is giving away free office furniture, equipment or supplies!
To join the email distribution list:
- Go to: https://outlook.office.com/ecp/MyGroups/PersonalGroups.aspx?showhelp=false
- You will see two headings: ‘Distribution groups I belong to’ and ‘Distribution groups I own’. Under ‘Distribution groups I belong to’, choose the 2nd icon (which is ‘Join’, if you hover over it)
- This opens a pop up window, labeled ‘all groups’. The first box directs you to Type the name of the list you’re looking for. Type adminprofessionals in that box, then hit Enter.
- The AdminProfessionals list will show up below as a search result. Double click it to open another pop up window, labeled ‘AdminProfessionals’
- In the bottom right of this window click on the ‘Join’ button.
Click for instructions with screen shots.