HR Forms

Note: You must “save as” a document in your files before you will be allowed to fill in the forms.

Forms to Get Employees Paid

Pay actions for employees must be initiated via an HR Form.  Forms to get employees paid must be submitted no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, please contact Mines Administrative Processing Services (MAPS) for assistance at 303-273-3166.

ACADEMIC FACULTY-Charge out FORM

This form is used for Academic Faculty that are electing to charge out of a course. Charge-outs are completed each semester when needed.

Payroll action Form

This form is used to make index changes, FTE changes or supplemental/additional pay.

 

Non-Classified Hourly HR Form

This form is used for hourly employees who are not classified staff or administrative faculty.  Assignments are for seasonal or temporary athletics (camp) staff.

Academic Faculty WINTER Research HR Form

This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.

Academic Faculty 2020 Summer Session Fact Sheet

Use this document to learn more about this year’s summer session. Details include: session dates, position numbers, and general information.

ACADEMIC FACULTY SUMMER PAY HR FORM

This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.

Separation Form

Separation forms must be submitted to HR in advance of an employee’s last day of work.  This form includes important information regarding separation for departments and employees.

Cell Phone Allowance Form

This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage.  Please see the Cell Phone Allowance Policy for more information.

Club Sport Instructor and Coach HR Form

(monthly set amount or event amount)

Forms to Create Positions

Pay actions for employees must be initiated via an HR Form.  Forms to get employees paid must be submitted to hrsforms@mines.edu no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Mines Administrative Processing Services (MAPS) for assistance at 303-273-3166.

Looking to create a new Administrative/Research Faculty position?

Check out our Mines Exemption Process & Request Form page. You’ll find helpful information to assist you with the making a new role for your team/department on-campus.

Creating a new Classified position?

Download the official Position Description form to begin the process of creating the new classified role today!
**Note: For new Classified positions, HR will request the position number from the Office of Budget and Financial Planning once the proper classification has been determined.

Allows limited campus access prior to the official starting date

Pre-Employment Authorization Form

Print this document and provide it along with the background disclosure form/s.

Summary of Rights Under the Fair Credit Reporting Act

Forms to Get UNDERGRADUATE Students Paid

All students are paid via a student employment contract.  Undergraduate Student contracts must  be submitted electronically through Team Dynamix/MAPS/Payroll and HR Transactions/Student Contracts.

Undergraduate Student Employee Contract 

After reviewing the Student Employee Contract Information (located to the left), please fill out and submit the contract for your undergraduate student employee.

Financial Aid Awarded Federal or Colorado Work-Study contracts:  Only available from the students’ Trailhead account

 

Forms to Get Graduate Student EMPLOYEES Paid
Forms for Classified Employees
Other Internal Use Forms

ODS Authorization Form: Cognos Authorization Form: to get this form please log into Trailhead, click on the Staff Resources tab, then choose the Cognos Authorization Form under Operational Data Store (ODS): Forms for Access to the ODS