Note: You must “save as” a document in your files before you will be allowed to fill in the forms.
Forms to Get Employees Paid
Pay actions for employees must be initiated via an HR Form. Forms to get employees paid must be submitted to firstname.lastname@example.org no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Mines Administrative Processing Services (MAPS) for assistance at 303-273-3166.
This form is used to make pay and/or account changes (post-hire) for Academic Faculty. This includes academic retirees who are working on transitional appointments.
This form is used to make index changes, FTE changes or supplemental/additional pay for faculty. This would include academic, research (all titles: i.e. post-docs, research associate, affiliate, etc.) and adjunct faculty.
This form is used for hourly employees who are not classified staff or administrative faculty. Assignments are for seasonal or temporary athletics (camp) staff.
Academic Faculty 2019 Summer Session Fact Sheet
Use this document to learn more about this year’s summer session. Details include: session dates, position numbers, and general information.
Separation forms must be submitted to HR in advance of an employee’s last day of work. This form includes important information regarding separation for departments and employees.
Forms to Create Positions
Pay actions for employees must be initiated via an HR Form. Forms to get employees paid must be submitted to email@example.com no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Controller’s Office/Payroll Department for assistance at 303-273-3166.
Looking to create a new Administrative/Research Faculty position?
Check out our Mines Exemption Process & Request Form page. You’ll find helpful information to assist you with the making a new role for your team/department on-campus.
Creating a new Classified position?
Download the official Position Description form to begin the process of creating the new classified role today!
**Note: For new Classified positions, HR will request the position number from the Office of Budget and Financial Planning once the proper classification has been determined.
Forms to Get UNDERGRADUATE Students Paid
All students are paid via a student employment contract. Undergraduate Student contracts must be submitted, on or before the student’s start date, to MAPS (Mines Administrative Processing Services – a change in location from previous instructions) or sent electronically to Student.Contracts@mines.edu.
Financial Aid Awarded Federal or Colorado Work-Study contracts: Only available from the students’ Trailhead account
Forms to Get Graduate Student EMPLOYEES Paid
Graduate Student contract SUBMISSIONS:
Graduate Student contracts must be submitted electronically to Student.Contracts@mines.edu no later than the 1st and 16th of the month to meet payroll deadlines.
Forms for Classified Employees
Other Internal Use Forms
ODS Authorization Form: Cognos Authorization Form: to get this form please log into Trailhead, click on the Staff Resources tab, then choose the Cognos Authorization Form under Operational Data Store (ODS): Forms for Access to the ODS