Note: You must “save as” a document in your files before you will be allowed to fill in the forms.
Forms to Get Employees Paid
Pay actions for employees must be initiated via an HR Form. Forms to get employees paid must be submitted to email@example.com no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Controller’s Office/Payroll Department for assistance at x2467.
|Academic Faculty HR Form
This form is used to make pay and/or account changes (post-hire) for Academic Faculty. This includes academic retirees who are working on transitional appointments.
|Adjunct Faculty HR Form
This form is used to make pay and/or account changes for temporary faculty on a semester-by-semester basis. This includes temporary athletic instructors.
|Research Faculty HR Form
This form is used to make pay and/or account changes for Research Faculty. This includes Research Hourly, Post Doc and Visiting Scholar appointments.
|Administrative Faculty HR Form
This form is used to make pay and/or account changes for Administrative Faculty. This includes temporary appointments in this employee class.
|Classified HR Form
This form is for account changes and percent of effort changes only.
|Academic Faculty WINTER Research HR Form
This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.
|Academic Faculty SUMMER Pay HR Form
This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.
2018 Summer Session Fact Sheet
Separation forms must be submitted to HR in advance of an employee’s last day of work. This form includes important information regarding separation for departments and employees.
|Non-Classified Hourly HR Form
This form is used for hourly employees who are not classified staff or administrative faculty. Assignments are for seasonal or temporary athletics (camp) staff.
|Cell Phone Allowance Form
This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage. Please see the Cell Phone Allowance Policy for more information.
|Club Sport Instructor and Coach Hourly HR Form||Club Sport Instructor and Coach HR Form (monthly set amount or event amount)|
Forms to Create Positions
- Looking to create a new Administrative/Research Faculty position? Check out our Mines Exemption Process & Request Form page. You’ll find helpful information to assist you with the making a new role for your team/department on-campus.
- Creating a new Classified position? Download the official Position Description form to begin the process of creating the new classified role today!
**Note: For new Classified positions, HR will request the position number from the Office of Budget and Financial Planning once the proper classification has been determined.
- Background Disclosure/Authorization: ONLINE LINK
- Summary of Rights Under the Fair Credit Reporting Act – Print this document and provide it along with the background disclosure form/s.
- Pre-Employment Authorization Form (Allows limited campus access prior to the official starting date)
Forms to Get Students Paid
All students are paid via a student employment contract. Undergraduate Student contracts must be submitted, on or before the student’s start date, to the Payroll Office (a change in location from previous instructions) or sent electronically to Student.Contracts@mines.edu.
|For Fall 2018 student employment information, please reference this link.||Undergraduate Students being paid from Institutional (department) Funds: Undergraduate Student Employment Authorization|
|Graduate Student contracts must be submitted electronically to Student.Contracts@mines.edu no later than the 1st and 16th of the month to meet payroll deadlines.||Graduate Student Employment|
|Financial Aid Awarded Federal or Colorado Work-Study contracts: Only available from the students’ Trailhead account||Student Employee Evaluation 2018-2019 (coming soon!)|
Other Internal Use Forms
- Academic Pay Calendar Form
- Compensatory Time Agreement Form
- Direct Deposit Authorization
- Emergency Contact Form
- SpeakUp Acknowledgement
- Personal Services Business Case Form
- Banner General System Application
- Banner HR-Payroll System Access Application
- Confidentiality Agreement Banner & ODS
- ODS Authorization Form: Cognos Authorization Form: to get this form please log into Trailhead, click on the Staff Resources tab, then choose the Cognos Authorization Form under Operational Data Store (ODS): Forms for Access to the ODS
- Change of Name/or Address Form
- PERA Form