Pre-Arrival Check List
ITEMS TO COMPLETE NOW
- Congrats on your acceptance! Take a minute to give yourself a pat on the back.
- If you have yet to do so and want to confirm your enrollment, please go to your Applicant Portal and complete the
Enrollment Decision Form and submit the $200 Enrollment Deposit. Keep in mind that May 1, 2018 is the deadline.
- Access your Applicant Portal and our accepted student page frequently to view enrollment requirements, incoming
student resources and event opportunities, etc.
- Set up your Mines account via Trailhead as soon as possible by following the instructions found at
https://finaid.mines.edu/welcome/. If you have submitted your enrollment decision form and $200 enrollment deposit,
you can then set up your Mines email account in Trailhead as well. Many departments will only communicate with you via
your Mines email account so it’s important to set this up as soon as possible and check it frequently.
WHAT IS TRAILHEAD AND MY APPLICANT PORTAL?
Below is a brief overview of each.
Applicant Portal: This is the Portal that you gained access to upon submitting your application. Within your Portal, you can
find your application checklist, decision letter, links to important information and this is where you can access/submit your
enrollment decision form, enrollment deposit and tuition classification form.
Trailhead: This is the Mines Student Portal where you can access your International Portal, the Residence Life
Housing Portal, Health Portal, billing information/online payments and where you set up your Mines email account.
THINGS TO DO IN APRIL
The On-Campus Housing Application opens via the Residence Life Housing Portal.
To access the Housing Portal go to Trailhead > Campus Life > Residence Hall Housing Portal. More info can be found at
http://residencelife.mines.edu/RSL-housing-signup or by calling the Office of Campus Living at 303.273.3928.
Payment Plans for the Fall semester open on Trailhead.
Visit http://inside.mines.edu/Payment-Options to learn how and where to enroll.
THINGS TO DO IN MAY
National Decision Day!
If you haven’t already done so, today is the day to submit your Enrollment Decision Form and $200 Enrollment Deposit via
your Applicant Portal.
Deadline to apply for Student Disability Services (if applicable).
While later submissions are reviewed, submitting as early as possible facilitates the possibility for accommodations at the
start of the fall semester, especially if housing accommodations are needed. Housing can Save & Exit not guarantee the ability to make
accommodations after May 1st
Disability Support Services website: https://www.mines.edu/disability-support-services/.
Accommodations request process available here: https://tinyurl.com/y98p7cb7.
To request any information in alternative format, please contact Disability Support Services. 303-273-3297 or
Watch the Bursar’s How-To Videos: http://inside.mines.edu/How-to-Videos.
Enroll in eRefund.
If desired, set your parent(s)/guardian(s) up with their Parent PIN.
Enroll in electronic only 1098T statements.
Deadline to submit a Themed Learning Community (TLC) Housing Application via Trailhead.
More information can be found at http://inside.mines.edu/RSL-Theme-Housing.
Themed Learning Community (TLC) Housing Decisions will be sent to your Mines email account.
Themed Learning Community (TLC) Housing Acceptance Replies must be made to the Residence Life Coordinator for your
On-Campus Housing Application Deadline
Students who have not completed a housing application will not be able to choose their housing or roommates and will
not receive a housing assignment. For more information, visit: http://inside.mines.edu/RSL-housing-signup.
THINGS TO DO IN JUNE
Deadline to submit the Residency Tuition Classification Form.
This form is required for ALL incoming freshman and transfer students and can be found on your Applicant Portal.
If you are sponsored by a U.S. or International Organization/Government, please ensure that you notify the Bursar’s Office
by emailing email@example.com.
On-Campus Room Selection (Residence Halls) Timeslots will be sent to your Mines email account by the 8th of June.
Submission Deadline for College Transcripts
If you have completed coursework through a two-year or four-year college/university, please request that final, official
college transcript(s) are sent to the Colorado School of Mines’ Admissions Office. The Registrar’s Office will evaluate your
transcript over the summer, and credit will be applied to your Mines transcript. A request for coursework (syllabus, tests,
homework, lab write-ups) may be sent to your Mines email account, if needed for evaluation. DO NOT send coursework
unless we have requested it from you and please note that transfer credit approval is not guaranteed.
Report Outside/External Scholarships
For each outside scholarship awarded, complete Financial Aid’s online form at https://webapps.mines.edu/FinAid/OutsideResources/.
Log into your Applicant Portal and review your intended major in the top left corner. If it does not correctly reflect what
major you intend to pursue, please email the Registrar’s Office at firstname.lastname@example.org with your updated major
Submission Deadline for Immunization Records and Required Health Forms
Please submit the following, required information via the Mines Health Portal which you will find on Trailhead.
MMR: Measles, Mumps and Rubella (two vaccines: both received on or after your first birthday AND at least 28 days
TB Questionnaire (also provide Tuberculosis testing results if indicated by questionnaire).
Meningococcal ACWY Vaccine received within the last five years or waiver form (if you are living on campus).
Proof (in English) of all immunizations must be UPLOADED to the Health Portal so they may be verified.
Consent to Treat Minor (if under age as of first day of class).
Additional requirement details and directions on how to submit your health requirements can be found at
THINGS TO DO IN JULY
Housing assignments are sent to your Mines email account during the week of July 1st and also posted in the Housing
Portal on Trailhead.
Final, Official High School Transcript Submission Deadline
All Freshman and Transfer Students must submit a final, official high school transcript(s) which must include graduation
date and completion of graduation requirements.
Special Course Requests Deadline
Band or Choir: Notify the Registrar’s Office as early as possible if you wish to be registered in band or choir. Send an
e-mail to Registrar@mines.edu with your name, Campus Wide ID (CWID, which is found on your acceptance letter and
in your applicant portal) and the course number.
Varsity Sports: For students who are officially accepted into varsity sports, the Registrar’s Office will add the varsity
sport to your schedule for the first semester only. After the first semester, you will register yourself for all courses via
the online registration system.
Deadline for AP or IB Exams Scores
Request that your ACT or SAT scores are submitted directly from testing agency to the Mines’ Registrar’s Office. Upon
receiving and reviewing your AP and/or IB scores, applicable credits will be added to your Mines transcript and you will be registered into the appropriate courses for the fall semester. If you did not list Colorado School of Mines as a recipient to
receive your AP/IB scores, then you must submit your scores. For additional information about AP, IB or college transfer
credit at Mines, visit: https://inside.mines.edu/Incoming-Freshmen-Transfer.
If you prefer not to transfer college or AP/IB exam credit that we evaluate, you must notify the Registrar’s Office.
Instructions are located here: https://inside.mines.edu/decline_ap_ib_credit/.
THINGS TO DO IN AUGUST
Your first eBill will be generated and is available to view online
Student Health Insurance Enrollment/Waiver Process Opens on Trailhead
Click the Self Service > Student link > Registration. Near the bottom, right click the “Enroll/Waive in Student Health
Insurance Plan (SHIP)” and choose “Open in New Tab/Window.” More information can be found at
Mines Park Apartment Move-In for upper-class students
Final Class Schedules are available on Trailhead.
You will be able to view and change your Fall semester schedule. It is strongly suggested that you stay in the courses that
the Registrar’s Office registered you for. If you need to change classes, it is recommended that you speak with your Center
for Academic Service and Advising (CASA) advisor. More information about CASA can be found at
DiggerNet Access Link Sent
DiggerNet (http://diggernet.net) is the Mines student and graduate job posting site, hosted by the Career Center. Create
your password, upload your resume and begin looking for work study and non-work study opportunities.
Student typically work 5-15 hours per week (as determined by you and your employer) but no more than 20 hours per
week during the semester.
Sign up through your Trailhead account to receive Mines Emergency Alert messages (MEA)
You will need your complete cell phone text address. This address is used to receive emergency campus notifications
through the MEA System. To enter this information in Trailhead, go to Self-Service > Personal Information > Mines
**Emergency Alert** System.
Move-In for Themed Learning Communities (TLC) and International Students
Disbursement of Funds Begins
First disbursements will begin to credit to student accounts three business days prior to the start of classes. If a credit is
not shown, check the Student Requirements section of your Trailhead account to determine if additional information or
documents are needed prior to disbursement.
Move-In for Residence Halls and Greek Life
More info can be found at http://residence-life.mines.edu/RSL-New-Students or http://inside.mines.edu/RSL-Move-InGuide
August 19th Attend the On-Campus Student Assistant and Job & Resource Fair
This event is for work study and non-work study employment opportunities.
Fall 2018 Semester Begins
Final Day to Change Your Meal Plan
Meal plans can be changed through Trailhead. You may change your meal plan any time during the first 5 business days of
Celebration of Mines!
THINGS TO DO IN SEPTEMBER
Census Day Deadline
Last day to add or drop courses without financial or academic penalty. The Registrar’s Office is open from 8:00 am to 5:00
pm to assist you with your scheduling changes or you can add or drop courses on Trailhead until 11:59 pm, MST.
Student Health Insurance Enrollment or Waiver Deadline
Final day to enroll in or waive the Student Health Insurance Plan. Students who do not take action by this date will be
Tuition and Fees are Due
There is a five business day grace period after the due date for Mines to receive payments before late fees are
assessed. Late fees are 1.5% per month on any past-due balance. Mines generates electronic invoices only; no paper
statements are mailed.
If desired, set up parent/guardian access to your billing accounts page by logging into Trailhead, select Self-Service >
Student > Student Records > My Account Page > select “Add New” next to Parent PINS.
Enroll in eRefund to receive any overage in financial aid, etc. Student Refund Request Form are submitted
online. Disbursements start the first day of classes.