Travel Authorization (TA)

TA Travel Steps

1. Student completes TA Form from Accounts Payable Office found here.  Obtain all necessary signatures from the department.

2. Student completes the TA Application.  

  • TA application parts:
    • Application packet 
    • Proof of insurance coverage abroad – This can be either a letter for the insurance company or a screenshot of the insurance company’s website.  A letter is obtained by calling the insurance company and asking for a letter stating coverage abroad.  We will review your insurance coverage and recommend that you buy additional coverage if necessary.  You do not need to provide proof of insurance if you have Mines Health Insurance (SHIP).
    • Copy of passport – Make sure you have signed your passport above the line that says “Signature of Bearer.”
    • Travel itinerary – flight information, lodging information, locations of travel (if you are going to multiple locations, please list the location and dates of all destinations)

3. Student submits the completed TA Application and Required Documents and TA Form to the International Office.

  • To submit the TA Form, the student can 1) bring the TA Form to the International Office in person, 2) email the form to Mary Cook at marycook@mines.edu, or 3) submit the form via Workflow. Confirm travel expense information from the travel website or contact Christine Stuart Tolford at cstuarttolford@mines.edu.
  • To submit the TA Application, bring the form in person to the International Office – Student Center Suite E110.
  • Student obtains an ISIC (International Student Identity Card) from the International Office.  The fee is $25.

4. The International Office signs TA Form and sends the form to travel.

  • OIP will review and notify the student of travel and safety precautions, if necessary.
  • OIP sends signed TA form to Guggenheim for further signatures. Travel will notify the student of final approval.

6. Student departs on their adventure!

TA Form (Accounts Payable & Travel Office Form)

The TA form for the travel office can be found here.

TA Application & Required Documents (OIP)

Please complete all forms and submit  to the International Office – Student Center E110.

  1. TA Application Packet
  2. Proof of insurance coverage abroad – This can be either a letter for the insurance company or a screenshot of the insurance company’s website.  A letter is obtained by calling the insurance company and asking for a letter stating coverage abroad.  We will review your insurance coverage and recommend that you buy additional coverage if necessary.  You do not need to provide proof of insurance if you have Mines Health Insurance (SHIP).
  3. Copy of passport – Make sure you have signed your passport above the line that says “Signature of Bearer.”
  4. Travel itinerary – flight information, lodging information, locations of travel (if you are going to multiple locations, please list the location and dates of all destinations)

Title IX Information
For Title IX information and reporting please visit http://inside.mines.edu/POGO-Title-IX

Device Safety Information
For information and advice on keeping your devices and data safe while traveling click here.

Additional Resources

Title IX Information
For Title IX information and reporting please visit http://inside.mines.edu/POGO-Title-IX

Device Safety Information
For information and advice on keeping your devices and data safe while traveling click here.

United States Department of State – Smart Traveler Tips:

  1. Apply early for your passport.  If you already have one, make sure it is valid at least 6 months after you travel.
  2. Safeguard your passport.  While overseas, carry copies of your passport ID page and foreign visa with you at all times.
  3. If your passport is lost or stolen, report it immediately to the nearest embassy or consulate, or at 1-877-487-2778.
  4. Learn about travel regulations, local laws, and customs for your destination at travel.state.gov.
  5. Receive travel and safety updates while abroad by enrolling in the Smart Traveler Enrollment Program (STEP) at step.state.gov.

United States State Department Contact Information

  • In case of an emergency, call the nearest U.S. embassy or consulate, or call:
    • From US: 1-888-407-4747
    • From Overseas: +1-202-501-4444
  • For the most up-to-date website information:
    • travel.state.gov
    • studentsabroad.state.gov

To learn more about the International Student Identification Card (ISIC), visit ISIC.org

 

FAQ

Q: What if I travel internationally more than once?  Do I have to fill out the TA Application again?

A: Not necessarily.  Your paperwork is good for one year.  We will ask you to update your paperwork if pertinent information changed.  If your previous TA Application is still valid, you only need to turn in the TA Form.

Q: I am a Postdoc or Faculty Member, do I need to fill out a TA Application?

A: No.  If you are a postdoc or faculty member traveling alone, the International Office does not need to sign off on your TA form; therefore, you do not need to fill out a TA Application.  However, you are welcome to come into our office and we can advise you about your upcoming international travel.  Do be aware that if you are receiving funding with a student group, the students in the group will need to fill out the TA paperwork.

Q: I am graduate student doing research abroad.  Do I need to go through the TA Process?

A: Maybe.  There are multiple paths for graduate students to go abroad for research.  Contact the graduate office to hear about your options.

Q: What is the difference between the TA Form and TA Application?

A: The TA Form is from the Travel Office.  On this form, you will detail the money that you need when traveling abroad.  The TA Form requires signatures from your department, advisor, and more depending on your type of travel.  This is the form that the travel office will approve to award money for travel.  If you are traveling internationally, the TA Form requires a signature from the International Office.

The TA Application is a packet that the International Office requires you to fill out.  The International Office will sign off on your TA Form after you turn in the TA Application.

Q: How detailed should I make the attached itinerary?

A: Not too detailed.  We are mostly concerned about where you will be an when.  Be sure to include your flight information, hotel information, and the locations you will be along your travels.  If you are going to multiple locations, be sure to indicate this on your itinerary.

CONTACT US

Office of International Programs
1200 16th Street
Ben Parker Student Center, Suite E110
Colorado School of Mines
Golden, CO 80401

Office Hours
Monday through Friday, 9:00 - 11:30 and 1:30 - 4:00

David Wright, Assistant Provost for International Affairs
(303) 384-2120 /dwright1@mines.edu

Mary Cook, Associate Director and Manager of Student Mobility-Outbound/Inbound
(303) 384-2121 /marycook@mines.edu

Main Office Phone and Email
(303) 273-3210 / abroad@mines.edu

 

 

OIP