Mines Policy Process & Resources

Mines’ policies are created and revised through one of the following PATHS:
  • Faculty Handbook Committee
  • Campus-wide Administrative Policy Process

 

Policy Process at Mines

Trying to understand what process* to follow to get your proposed policy or updates/changes made?

Start by reviewing the Mines Policy Process

(*Coming soon: In 2019, the Office of Compliance & Policy will be implementing a new policy approval process. We will update this section in the coming weeks with new information.)

 

POLICY CREATION/UPDATE REQUEST FORM

Ready to begin prepping a new policy, procedures or guidelines? Do you need to update an existing Mines policy? Submit your online request and we will help guide you through the next steps in the policy approval process.

Submit your policy request now!

 

Starting a New Policy?

New Campus-wide Administrative Policies should be written using the common template. The template serves as a guide to help members of the Mines’ community write and create a structure for policies in development.  Older administrative policies will be moved into this template over time.

Download the Mines [Draft] Policy template

 

Mines’ Policy Style Guide

As you begin making changes to the Mines Policy Template (see above), you’ll want to ensure that you are matching your new policy to our current ones. 

Download our Mines’ Policy Style Guide

 

Additional Resources:

PROCEDURES TEMPLATE

Have you determined that your proposed policy would be better suited as set procedures instead?
You’re welcome to download and review our Procedures template to assist you in formatting your procedures for Mines.

Download Mines’ [Draft] Procedures template

 

Communication of Policy Change Template

COMING SOON!

Role of Compliance & Policy Manager

The Office of Compliance & Policy works to assist responsible units by sending their policy requests through the appropriate approval channels.

While you work on creating a new policy or updating an existing one, you’re welcome to reach out to the Compliance & Policy Manager for assistance.

Responsible units (owner(s) of the policies) are required to spearhead updates, changes or the creation of the new policies for their area. The Compliance & Policy Manager will assist with providing guidance, input and seeing your policy through Mines’ approval process. 

Please reach out to Compliance & Policy (compliance@mines.edu) to talk more about how you can start the policy approval process. You’re also welcome to fill out a request form to get things moving!

Policy, Procedures or Guidelines: What's the Difference?

POLICY:  A statement of principle/s that aligns with legislative, regulatory, or organizational requirements and defines the institution’s position on an area of its activities.  Policies are developed to address legislative and/or government policy compliance, to implement a strategic or operational goal, to help build culture and create consistency in application, or to establish workplace requirements, and are mandatory (non-discretionary).  The scope of a policy may apply to all or parts of the institution, its entities, or specific groups.

PROCEDURES:  A method, process or rule employed or followed by an institution in the pursuit of its objectives that is or is not formally codified.  Practices may be considered standard operating procedures that have not been formalized as a policy, but are generally accepted or carried out by all employees. They can sometimes be known as de facto policies.

GUIDELINES: document that is advisory, aimed at recommending best practices in a particular area of activity and is discretionary is considered a guideline.  Guidelines are used to supplement policy and/or procedures or serve as guidance or direction when no applicable policy or procedure exists.

contact us

Jackson Rozeske

Compliance Systems & Policy Manager

jrozeske@mines.edu
1600 Jackson Street, Suite 240C
Golden, Colorado, 80401
303-384-2546