Policies and Procedures A-Z
Looking for policies? Click on any letter below for policies beginning with that letter, or search in the campus-wide administrative policies by area including Board of Trustees, Academic, Data, External Relations, Safety-Parking-Facilities-Property, Financial, Human Resources, Information Technology, Research, and Student.
The policy may not be limited to that area of coverage. Please review the background, the purpose and the policy for applicability. Submit feedback to the Compliance and Policy Office.
(A) Policies:
Academic Policies [Faculty Handbook, AA Procedures Manual]
Academic Integrity/Misconduct Policy [Student]
Academic Misconduct Appeal Request Form [Student]
Academic Affairs Procedures Manual [Faculty Resources, Academic]
Acceptable Use Policy for Campus Network Connections [Information Technology]
Accessibility, EIT Policy [Information Technology]
Acquisition of Software, Procedures for the [Information Technology]
ADA Requests for Employees and Job Applicants [Human Resources]
Administrative Data Policy [Data]
Alcohol Policy, Institutional [BOT]
Alcohol Policy & Procedures [Student]
Request to Serve Alcohol Form [Student]
Alcohol Purchase Policy (see Financial Manual, Chapter 2.9)
Alcohol at Mines Functions (See also Academic Affairs Procedures Manual)
Alcohol and Other Drugs Education and Prevention Policy [Student, Human Resources]
Alleged Copyright Infringement/Illegal File Sharing [Information Technology]
Alleged File Sharing Notice [Information Technology]
Allowable Cost Policy [Research]
Amorous Relationships Policy [BOT]
Amorous Relationships Policy, Procedures [Human Resources, Student]
Animals on Campus Policy [Human Resources]
Student Guidelines and Procedures for Service Animals, Service Animals in Training, and Support Animals in Mines-Owned Housing [Student]
Appropriateness of Expenditures, Guidelines on [Financial]
Appropriate Use Policy [Information Technology]
Authentication Mechanisms (Passwords), Creation and Use [Information Technology]
(C) Policies:
Campus Closures and Severe Weather [Human Resources]
Campus Free Speech Policy [Student]
Campus Network Connection and Acceptable Use Policy [Information Technology]
Campus Security Camera Policy [Data]
Campus Wireless Network Infrastructure Policy [Information Technology]
Capital Budget Guidelines [Financial]
Capital Construction and Real Estate Conveyance Policy [BOT]
Catalog, Undergraduate [Academic]
Cell Phone Allowance Policy [Information Technology]
Center for Research – Creating, Maintaining, and Terminating [Research]
Classified Employee Handbook [Human Resources]
Classified Grievance Process [Human Resources]
Clery Compliance Procedures for Timely Warning Policy [Safety, Facilities, Parking, and Property]
Closeout of Fixed Price Agreements [Research]
Code of Conduct, Student [Student]
Code of Conduct, Student – Appendix A [Student]
Code of Ethics (Faculty) (See Faculty Handbook) [Academic]
College Opportunity Fund (COF) Waiver Policy [Financial]
Colorado Open Records Act (CORA) [External Relations]
Colorado Drug Law Summary [Human Resources]
Compensatory Time and Overtime Policy [Human Resources]
Computing Account Termination Procedure [Information Technology]
Conflict of Interest Policy, Board of Trustees [BOT]
Conflict of Interest Policy, Faculty [BOT] (see Faculty Handbook Section 6)
Consumer Information (Higher Education Opportunity Act) [Student]
Contract Approval Policy [BOT]
Contractual Indemnification Policy [BOT]
Contracts Without Proposals Policy [Research]
Cost Transfer on Sponsored Agreements Policy [Research]
Credit and Debit Card Processing Policy [Financial / IT]
Creation and Use of Authentication Mechanisms (Passwords) [Information Technology]
(D) Policies:
Dependent Tuition Benefit Policy [Human Resources]
Discrimination see
Disposition of Equipment upon Termination Guidelines [Research]
(E) Policies:
Educational Business Activities Policy [Financial]
EIT Accessibility Policy [Information Technology]
Electronic Communications: Students [Information Technology]
Electronic Mail (E-mail) Policy [Information Technology]
Electronic Signature Policy [Financial, Office of General Council]
E-mail Lists Policy [Information Technology]
Employment Communications Policy [Human Resources]
Encryption Requirements for Mobile Devices [Information Technology]
Energy Management Policy [Facilities]
Equipment Upon Termination, Disposition of [Research]
EthicsPoint (SpeakUp@Mines) Helpline (see also Fraud Reporting) [Compliance and Ethics]
Establishing or Changing Employment Category Policy [Human Resources]
Establishing or Changing Employment Category Procedures [Human Resources]
Executive Authority Delegation Policy [BOT]
Export Controls Procedure Manual [Data, Research, Compliance]
(F) Policies:
Facilities Management Services Policy [Facilities]
Facility Use Procedure [Facilities]
Faculty Research Allocations for Non-Federal Grants [Research]
Family Educational Rights and Privacy Act (FERPA) [Data, Registrar’s Office]
Federal Prohibition Telecommunications and Video Equipment Notice [Risk & Compliance]
File Sharing (See Alleged Copyright Infringement/Illegal File Sharing) [Information Technology]
File Sharing (See Alleged File Sharing Notice) [Information Technology]
Financial Policies (Controller) [Financial]
Financial Management Guidelines [Financial]
Firearms, Explosives and Other Weapons, Policy on [Public Safety]
First Name, Preferred, Procedures for [Human Resources]
First-year Residency Requirement Policy [Student]
Fixed-Price Agreements, Closeout Policy [Research]
Flexible Work Arrangement Policy & Procedures [Human Resources]
Fraternity and Sorority Housing Policy [Student]
Fraud Policy, Whistleblower (SpeakUP@Mines; Ethics Hotline) [Financial, Compliance & Ethics]
(I) Policies:
Indemnification of Contractors, Policy on [BOT]
Indirect Cost Return Policy [Research]
Institutional Alcohol Policy [BOT]
Institutional Plan for Student Fees and Other Charges [BOT]
Intellectual Property Policy (also see Faculty Handbook) [Research]
Interest Rate Swap Policy [BOT]
Involuntary Leave of Absence Policy [Student]
Sample Prior Notice of Involuntary Leave of Absence [Student]
Petition to Return After Involuntary Leave of Absence [Student]
(J) Policies:
[No policies currently available]
(K) Policies:
[No policies currently available]
(L) Policies:
Leave Policies:
Personal Safety Leave (Domestic Violence/Abuse) [Human Resources]
Sick/Vacation/Parental/Leave Without Pay/FMLA (See Faculty or Classified Handbook) [Human Resources]
(M) Policies:
Mandatory Fees and Charges (Bursar’s Office)
Media Relations Policy [External Relations]
Mines Affiliated Domain Name Policy [Information Technology]
Missing Student Policy and Procedures [Student]
Model Release (Photography) – See Communications Resources
Mobile Devices, Encryption for (Policy) [Information Technology]
(N) Policies:
Name, Preferred First, Procedures for [Human Resources]
Network Connection and Acceptable Use Policy [Information Technology]
Nepotism Policy [Human Resources]
Network Vulnerability Scanning Policy [Information Technology]
Non-Motorized Vehicles on Campus, Use of Policy [Safety, Facilities, Parking, and Property]
Notice of Privacy Practices (Counseling Center) [Student]
Notice of Privacy Practices (Student Health Center) [Student]
(P) Policies:
Passwords (Creation and Use of Authentication Mechanisms) [Information Technology]
PERA Retiree Protocol [Human Resources]
Personal Home Page Policy [External Relations]
Personal Relationships Policy (see Amorous Relationships Policy) [BOT]
Personal Safety Leave Policy [Human Resources]
Personal Services Agreements (PSA) Policy [Human Resources]
Personnel File: Official Custodian and Access Policy [Human Resources]
Photography (Model Release) – See Communications Resources
Political Contributions Guidance, See also Fair Campaign Practices Act (C.R.S. Title 1, Article 45) [Compliance & Ethics]
Preferred First Name, Procedures for [Human Resources]
Procurement Policies and Procedures [Financial]
Property Manual (under revision) [Financial]
Protection of Minors Policy [Human Resources]
Public Records Requests (CORA) [External Relations]
(Q) Policies:
[No policies currently available]
(R) Policies:
Records Retention Policy [Information Technology]
Reporting Network Abuse [Information Technology]
Research Allocations for Non-Federal Grants, Faculty [Research]
Research Center – Creating, Maintaining, and Terminating [Research]
Research Conflict of Interest Policy [BOT]
Research Integrity Policy and Complaint Procedure [Research]
Residence Life Policies (See Residence Life Website)
(S) Policies:
Sabbatical Leave Policy see Faculty Handbook, Section 10.2 [Academic]
Safety Policy, University [Safety, Facilities, Parking, and Property]
Safety Policy, General Laboratory and Workshop [Safety, Facilities, Parking, and Property]
Salary Administration: New Hires, Promotions, Re-classifications, Reemployment and Annual Increases [Human Resources]
Scholarship and Recognition Awards Policy [Financial]
School Closures and Severe Weather Policy [Human Resources]
Security Practices and Guidelines [Data]
Senate Bill 3 (2010-003) Guidelines [Financial]
Service Center Policy [Research]
Sexual Misconduct see
Smoking and Vaping Policy [Safety, Facilities, Parking, and Property]
Software, Procedures for the Acquisition of [Information Technology]
SPAM, Viruses, Trojans see Reporting Network Abuse [Information Technology]
SpeakUP@Mines see Whistleblower Policy [Financial]
Sponsored Research Agreement, Cost Transfers [Research]
State and Federal Contact Procedures see Section 2.4 Academic Affairs Procedure Manual
Storage on University Premises [Safety, Facilities, Parking, and Property]
Student Appeal Request Form [Student]
Student Complaint Process [Student]
Student Data Access Policy [Data]
Student Fee Guidelines [Financial]
Student Fees and Other Charges, Institutional Plan [BOT]
Student Guideline and Procedures for Service Animals [Student]
(T) Policies:
Takedown Notice Procedure & Alleged Copyright Infringement [Information Technology]
Time and Effort Reporting Policy [Research]
Timely Warning Policy & Clery Compliance Procedures [Safety, Facilities, Parking, and Property]
Title IX see also Policy Prohibiting Sexual Misconduct, Discrimination and Retaliation [BOT]
(W) Policies:
Weather Closure (see School Closure and Severe Weather Policy) [Human Resources]
Whistleblower Policy (Ethics Hotline, SpeakUp@Mines) [Financial]
Workplace Violence Policy [Human Resources]
Workweek, Compensatory Time and Overtime Policy [Human Resources]
(X) Policies:
[No policies currently available]
(Y) Policies:
[No policies currently available]
(Z) Policies:
[No policies currently available]