Mines Policy Library

Student Data Access Policy

Colorado School of Mines’ (Mines) institutional data, including Student Data, must be managed and maintained consistent with state and federal law and relevant Mines policies, while ensuring that it is protected from unauthorized disclosure. The Policy defines the responsibilities of those employees who require access to Student Data in order to carry out their specifically assigned educational or administrative responsibilities.

Mines’ handling of Student Data is in compliance with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, which generally prohibits the disclosure of education records other than public directory information, without the student’s permission. FERPA does not require consent prior to disclosure to university employees in the process of carrying out their specifically assigned educational or administrative responsibilities, or to other school officials with legitimate educational interests. Please refer to the Mines FERPA policy here.