GIFT CARDS TO BE GIVEN TO STUDENTS
When a department wishes to give out gift cards to students
- Amount of award can exceed $50
- Any award over $50 will be issued as a check or direct deposit
- Both, checks/deposits and gift cards, issued as awards, get reported in the same way to financial aid and payroll and both show under the same account code
- Any award $50 or under can be issued as a gift card
- Financial manager needs to sign form authorizing purchase before form is submitted to bruiz@mines.edu
- Name and email address of student receiving the award needs to be send to bruiz@mines.edu as well
- 1 form per student/gift card
- Reason for award must be reasonable and specified on form
- Peer mentor programs are considered departments under these provisions as they are not student organizations
When a student organization wishes to give gift cards to students
- Amount of award cannot exceed $50
- Organization must obtain permission from Begona Ruiz (bruiz@mines.edu) before advertising, promising or attempting to secure gift cards, as the financial manager for all student organizations’ indexes
- After obtaining permission, name and email address of student receiving the award needs to be send to bruiz@mines.edu as well
- 1 form per student/gift card
- Gift cards are usually permitted for events/competitions open to all of Mines’ students and in a number and amount that is reasonable considering the size and number of participants in the event
- Covid exception: during Fall 2020, Spring 2021 and Fall 2021, attendance drawings are permitted for organizations to incentivize engagement and participation – the amount of these incentives is suggested to be around $15 or less and not to exceed $30 and can be done weekly for attendees of regular club meetings. 1 awardee per week.
To request a gift card, fill out the SAIL Gift Card Request Form and email it to bruiz@mines.edu