GIFT CARDS TO BE GIVEN TO STUDENTS
When a department wishes to give out gift cards to students
If you are requesting a gift card for a student, regardless or whether they are Mines’ affiliated or not, or as part of confidential research, please go into the MAPS service catalog and submit a request through the Team Dynamix ticket system.
Remember:
- Gift cards get reported to financial aid and payroll
- Reason for award must be reasonable and specified on the request
- Gift cards can not be issued as compensation for any kind of work performed
- Peer mentor programs are considered departments under these provisions as they are not student organizations
- More information can be found at https://www.mines.edu/controllers-office/controllers-office/general-accounting/gifts-prizes-awards/
When a student organization wishes to give gift cards to students
- Amount of award cannot exceed $50
- Organization must obtain permission from Begona Ruiz (bruiz@mines.edu) before advertising, promising or attempting to secure gift cards
- After obtaining permission, gift cards can be advertised on event materials
- After gift card winners have been selected: name, CWID and email address of student(s) receiving the award(s) needs to be sent to bruiz@mines.edu – please fill out 1 form per student/gift card (use the form linked below)
- Gift cards are usually permitted for events/competitions open to all of Mines’ students and in a number and amount that is reasonable considering the size and number of participants in the event
Student Organizations – To request a gift card, fill out the SAIL Gift Card Request Form and email it to bruiz@mines.edu