GIFT CARDS TO BE GIVEN TO STUDENTS

When a department wishes to give out gift cards to students

  • Amount of award can exceed $50
  • Any award over $50 will be issued as a check or direct deposit
  • Both, checks/deposits and gift cards, issued as awards, get reported in the same way to financial aid and payroll and both show under the same account code

 

  • Any award $50 or under can be issued as a gift card
  • Financial manager needs to sign form authorizing purchase before form is submitted to bruiz@mines.edu
  • Name and email address of student receiving the award needs to be send to bruiz@mines.edu as well
  • 1 form per student/gift card
  • Reason for award must be reasonable and specified on form
  • Peer mentor programs are considered departments under these provisions as they are not student organizations

 

 

 

When a student organization wishes to give gift cards to students

    • Amount of award cannot exceed $50
    • Organization must obtain permission from Begona Ruiz (bruiz@mines.edu) before advertising, promising or attempting to secure gift cards, as the financial manager for all student organizations’ indexes
    • After obtaining permission, name and email address of student receiving the award needs to be send to bruiz@mines.edu as well
    • 1 form per student/gift card
    • Gift cards are usually permitted for events/competitions open to all of Mines’ students and in a number and amount that is reasonable considering the size and number of participants in the event
      • Covid exception: during Fall 2020, Spring 2021 and Fall 2021, attendance drawings are permitted for organizations to incentivize engagement and participation – the amount of these incentives is suggested to be around $15 or less and not to exceed $30 and can be done weekly for attendees of regular club meetings. 1 awardee per week.

To request a gift card, fill out the SAIL Gift Card Request Form and email it to bruiz@mines.edu