Resources

advisor resources

All student organization advisors are required to complete the advisor agreement and CSA training, otherwise known as Campus Security Authority training, on a yearly basis. The advisor agreement for the 2021-2022 academic year can be found below as well as information on CSA training.

Still have questions regarding advisor resources? Contact the Student Clubs & Organizations Coordinator, Haley Hannaman, at hhannaman@mines.edu.

EVENT PLANNING

All registered student organizations are required to submit their event request, in-person or virtual, through Engage to be approved by the SAIL office at least two weeks in advance of the event.

Helpful Resources:

Still have questions regarding event planning? Contact the Student Clubs & Organizations Coordinator, Haley Hannaman, at hhannaman@mines.edu.

Involvement & Leadership Opportunities

CSM 298A: Intro to Leadership and Small Group Management

  • The newest SAIL offering in leadership development and management. This 3 credit course helps you define and develop your leadership framework, practice inclusive leadership and management and much more. This course will be taught in Fall 2021 on Tuesday and Thursdays from 11 am to 12:15 pm and can be used as free elective credits. For more information contact Begoña Ruiz.

Celebration of Mines

  • Celebration of Mines is an annual event that introduces new Orediggers to everything that Mines has to offer, including your own incredible organization, club, and/or department. Fill out the registration form today to ensure that your group has a secured spot to meet, engage with, and celebrate the incoming students, all while telling them about your incredible group! If your club or organization would like to participate in this campus tradition, fill out the form today! All forms are due by July 31st, 2021 at 5:00pm.

The M Climb

  • The M Climb is a longstanding event that is one of the campus’s favorite traditions. During the M Climb, students pack a 10lb rock from home and carry it to the top of Mt. Zion, all while student clubs and organizations line the road and cheer them on. If your club or organization would like to participate in this campus tradition, fill out the form today! All forms are due by Monday, August 16th, 2021 at 5:00pm.

Fall Summit

  • As part of the registration process, all organizations are required to attend Fall Summit (one student leader from the organization must attend all required sessions). Fall Summit is scheduled for Saturday, September 18th. Registration link and agenda will be coming soon. Plan on a full day event.

Leadership Summit

  • The Leadership Summit is a full day dedicated to leadership development, hands on sessions and speakers. This event is held during Spring semester. Registration, agenda and additional information will be posted closer to the event.

 

CSM350: Leadership

  • Our most popular leadership course. This course is geared toward juniors and seniors but others can join with instructor approval (Kelsi Streich). CSM350 is offered during the Spring semester. 

 

Managing your Organization

Still have questions regarding Engage? Contact the Student Clubs & Organizations Coordinator, Haley Hannaman, at hhannaman@mines.edu and the Associate Director for SAIL Finance & Operations, Begoña Ruiz Piñeiro, at bruiz@mines.edu.

Organization Registration 2021-2022

Each year, organizations are expected to register their organization to ensure that the SAIL office has the most up to date information regarding the organization and to ensure that the organization undergoes required training for the new year. Below are the steps organizations need to take successfully register with the SAIL office for the 2021-2022 academic year.

Please note that this registration process is just for the SAIL office. If your organization is a BSO or ISC organization, you will need to complete the BSO and ISC registration requirements to be considered for allocations.

  • Attend Fall Summit on Saturday, September 18th, 2021 (Save the Date – more details to come)
  • Have an updated roster, student leadership positions and advisor uploaded to Engage by September 30th, 2021
  • Have an Engage page by September 30th, 2021
  • Have a valid set of bylaws on file on their Engage page by September 30th, 2021
  • Have a treasurer-trained treasurer by September 30th, 2021
    • Treasurer training will be offered at the Fall Summit on Saturday, September 18th, 2021.
    • This is for ALL organizations that plan on spending any money, arranging for any events, or conducting any businesses other than club meetings.
  • Agree to support SAIL’s policies, processes and guidance by September 30th, 2021 (this agreement must be stated in your bylaws)
  • Have a student leader within the organization join the canvas course “SAIL Student Leaders” by September 30th, 2021
  • Have a valid advisor agreement filed by December 31st, 2021
  • In addition, BSO and ISC organizations need to fulfill their governing body’s requirements to be eligible for allocations

Still have questions regarding the organization registration process? Contact the Student Clubs & Organizations Coordinator, Haley Hannaman, at hhannaman@mines.edu.

CLUB OPERATIONS AND PURCHASING

Still have questions in regards to purchasing? Contact the Associate Director for SAIL Finance & Operations, Begoña Ruiz Piñeiro, at bruiz@mines.edu.

STARTING A NEW ORGANIZATION
  •  STEPS TO ESTABLISHING A NEW ORGANIZATION
    • Check https://mines.campuslabs.com/engage/ and browse the list of current active organizations on campus to make sure the organization is not currently in existence and that there is not an organization with the same mission, goals, and service provided to Mines
    • Collect the names and email addresses of at least 10 interested students
    • Collect the name and email address of a Mines staff/faculty member interested in serving as the advisor for the organization
    • Create a set of bylaws for your organization  (sample bylaws can be found below)
    • Complete the registration form located on https://mines.campuslabs.com/engage/organization/get-started under the documents sections (Starting a New Student Organization / New Organization Orientation)
    • Organizations affiliated with a National organization must go through the legal process to be granted approval.
        • The legal process includes turning in a set of bylaws and an agreement between the National organization and the Mines chapter to the SAIL office. You may do this by emailing the documents to the Student Clubs and Organizations Coordinator. Once these documents are received, the SAIL office and the Office of General Counsel will review and inform you of the decision that has been made. Do not sign any agreements.
    • Once the organization has been approved, the advisor must agree to the Advisor Agreement prior to events, meetings, purchases, etc. Requests for new organizations will be reviewed at least once per semester. Submit the form before December 1st to be considered for Spring or before May 1st to be considered for Fall.  After the review has been completed, and if your organization is approved, you will be referred to your governing body for possible funding.

Still have questions regarding registering a new student organization? Contact the Student Clubs & Organizations Coordinator, Haley Hannaman, at hhannaman@mines.edu.