Request for Commercial Activities or Fundraising for a non-Mines Organization

Please note the following:

a. Public Speech Activity on the Colorado School of Mines campus is governed by the Campus Free Speech policy.

b. The acceptable use of the Colorado School of Mines property and facilities is outlined in the Facilities Use Procedures.

c. This form must be submitted a minimum of three (3) business days prior to the planned event.

d. Submission of this form does not constitute a space reservation. Please reserve your preferred space by heading to reservations.mines.edu.

Please indicate whether you are an internal or external organization to Mines.*

Yes, I am a Mines affiliated organization
Yes, I am a Mines affiliated Greek organization
No, I am not a Mines affiliated organization

EMS Confirmation Number

If you have your EMS confirmation number, you may enter it here.

Requester's First Name:*

Requester's Last Name:*

Organization Name:*

Organization Address:*

Organization Website:

Phone Number:*

Email Address:*

Requested Date(s):*

Start Time:*

End Time:*

Estimated Number of Attendees:*

LOCATION INFORMATION

Solicitation, vending and sales, or other commercial activities, are allowable on a limited basis in the Ben Parker Student Center and some athletic facilties with appropriate approval and for a daily fee (i.e. $100 for the Ben Parker Student Center atrium lobby).

*Mines student organizations are not subject to the daily fee.

1) Reservation Number*
If you have already completed your space reservation and it is not in the correct location (must be in the Ben Parker Student Center; South Atrium lobby), please provide us with your 5-digit reservation number.

*If you haven't made a space reservation yet, please indicate by typing "n/a" below

2) Purpose of Event:*
Please share any and all other organizations that will be represented during this event.

3) Description of your event (include planned activities):*
Please include planned activities, materials that may be handed out, and marketing plans for the event.

4a) Will the event have amplified sound? (portable sound systems, DJ, etc.)*

Yes

No

4b) If you answered "Yes" to 4a, please provide details below:

5a) Will the event involve free distribution or sales of books/other literature?*

Yes

No

5b) If you answered "Yes" to 5a, please provide details below:

6a) Will the event involve vending, sales or distribution of any products?*

Yes

No

6b) If you answered "Yes" to 6a, please provide details below:

7a) Will the event involve a raffle, auction, or lottery?*

Yes

No

7b) If you answered "Yes" to 7a, please provide details below:

8a) Will the event involve fundraising for a non-Mines organization?*
Note: If you are fundraising for a non-mines organization, you MUST have a non-Mines representative present during the duration of the fundraiser.

Yes

No

8b) If you answered "Yes" to 8a, please provide details below:

9a) Will food and/or beverages be served?*

Yes

No
Note: Mines Dining & Flavours by Sodexo have exclusivity to food and beverage distribution in the Ben Parker Student Center & Student Recreation Center.

9b) If you answered "Yes" to 9a, please provide details below:

10) Please provide any additional comments or questions below: