Complete Withdrawal/Leave of Absence From Mines
Undergraduate* students looking to withdraw from all classes during a current semester, or in preparation for a future semester, must follow the steps outlined below. This process applies to students pursuing a temporary absence, transferring to another institution, or permanent withdrawal.
Mines does not differentiate between a complete withdrawal and a leave of absence at the undergraduate education level. Undergraduate students who leave – temporarily or permanently – may return at a future date of their choosing (see notes on returning below).
If you are currently enrolled and wish to withdrawal from some courses but not all courses, please contact your academic advisor or the Registrars Office (email@example.com) for more information.
*Graduate Students: Please contact Graduate Academic Services as their withdrawal process is separate from that outlined above (303-273-3627 or firstname.lastname@example.org). For more information on withdrawal policies for graduate students, visit inside.mines.edu/GS-Withdrawal.
Current Term Withdrawal:
- If you are currently taking classes, and wish to withdraw from all courses, you may initiate the withdrawal process at any point in the semester, until close of business on the last day of scheduled classes for the term. Students who withdraw from all courses after the Course Withdrawal Deadline (see Academic Calendar) may be subject to provisions related to reentry (see below under Guaranteed, Immediate Reentry).
- Review Day is not a scheduled class day. Check the Academic Calendar for specific dates, which are semester specific.
- Complete withdrawals that occur after Census Day result in “W” grades on the student’s academic transcript.
Students may request a Hardship Withdrawal. Hardship Withdrawals may pertain to medical matters but will also more appropriately account for withdrawals associated with natural disasters, financial hardship, family priorities, or anomalous documented considerations (i.e., significant personal circumstances). Requests for Hardship Withdrawals may necessitate review of corroborating documentation. Hardship Withdrawals will not be considered as part of the Maximum Withdrawal Policy (see section below).
If you wish to request financial leniency or hardship as part of your withdrawal, please click here.
Maximum Withdrawal Policy:
- The total number of withdrawn course credits over a student’s academic career are tracked and counted at the end of each academic semester. When the following credit limits have been met, or surpassed, the associated academic standing provisions will result.
- When a student has accumulated 20 or more withdrawn credits, the student will receive individual outreach support including possible admission to the Bounce Back program and individual academic coaching.
- When a student has accumulated 30 or more withdrawn credits, the student will receive a first (or greater) suspension for failing to meet academic performance standards. The student must meet with the Readmissions Committee and secure a majority vote in favor of their return.
- When a student has accumulated 45 or more withdrawn credits, the student will receive a second (or greater) suspension for failing to meet academic performance standards. To return, the student must meet with the Readmissions Committee and secure a majority vote in favor of their return.
- When a student has accumulated 60 or more withdrawn credits, the student will receive a third suspension resulting in dismissal or terminal dismissal for failing to meet academic performance standards.
- Withdrawn credits resulting from a hardship or medical withdrawal will not count towards the total number of withdrawn credits for the purposes of this policy. For further information, please contact the Office of the Dean of Students. Additionally, students are encouraged to speak with their academic advisor.
Guaranteed, Immediate Reentry:
Guaranteed reentry to Mines for the immediate following term after a complete withdrawal (Standard Withdrawal or Hardship Withdrawal) is only possible if a student completely withdraws before or by the Course Withdrawal Deadline – approximately 13 weeks into the term (as explicitly noted on the Mines’ Academic Calendar).
If a student wishes to return to Mines for the immediate following term (e.g., Fall to Spring, Spring to Summer, Summer to Fall) following a complete withdrawal requested after the Course Withdrawal Deadline , a student must submit a complete Petition to Return Following Withdrawal to the Dean of Student’s Office prior to the first scheduled class day of the immediate next term (noted as “Class Start” on the Mines Academic Calendar). Petition to Return Following Withdrawal instructions detailed below.
Students looking to return to Mines are required to complete the Returning Undergraduate Student Form following one or more semester(s) (Fall or Spring) of non-attendance. Please contact Undergraduate Admissions for details.
Petition to Return Following Withdrawal:
A submitted petition prompted by a complete withdrawal requested after the Course Withdrawal Deadline will be reviewed by the Associate Dean of Students (or designated representative). Approvals or denials of a student’s petition may be decided by the Associate Dean of Students. Students who wish to appeal a denial by the Associate Dean of Students may do so with the Dean of Students (or designated representative). Appeals are made by way of an email which asks for reconsideration of the denial, and must be requested within five business days of the denial.
A submitted Petition to Return Following Withdrawal may necessitate appropriate documentation which clearly supports a student’s return. When relevant, Mines will engage the institution’s appropriate clinician or expert (medical or mental health) to help evaluate the student’s readiness to return, in consultation with the Associate Dean, including reviewing any non-Mines clinician documentation provided.
Click here: Petition to Return Following Withdrawal.
Future Term Withdrawal:
- Students may initiate a complete withdrawal on or prior to Census Day for the upcoming term. In such an instance, there will be no record of enrollment for the forthcoming semester.
- If a student wishes to withdraw on Census Day, initiation of the process outlined below must occur by noon. Check the Academic Calendar for these specific dates, which are semester specific.
The Withdrawal Process, Step by Step
- To Begin: To initiate the process, please complete the enclosed WITHDRAWAL REQUEST FORM. If you have questions and wish to speak with someone prior to submitting the request form, please email Colin Terry, PhD, Associate Dean of Students, at email@example.com.
- Check Email: Following submission of the Withdrawal Request Form, students are asked to check their email account over the next three business days for correspondence on the required action(s). Examples may include, but are not limited to: possible student refund or balance due, the return of library materials, and/or financial aid exit counseling.