Surplus Property at Mines

Mines owned surplus property is considered state property and cannot be donated or given to anyone except for use elsewhere on campus.

Unwanted working and non-working surplus property can be picked up by Facilities Management by submitting a work order.  When submitting a work order for surplus property, please indicate if the items are working or non-working. Proceeds from the sale of surplus property fund our campus Green Fund and sustainability related research on campus. It also helps recover costs associated with disposal of e-waste and other surplus equipment. Before we sell the equipment, we try to locate someone on campus that can reuse the equipment.

Working Surplus


If this is computer equipment, please complete a CCIT department work order at for the removal of any hard drives prior to contacting Facilities Management. However, if the computers are relatively new and in good working condition, please do not remove the hard drives. Instead, indicate on the work order that the items are working. The hard drives will be wiped when they go to state auction.

Capital Equipment (over $5,000)

Property Disposition and Resale Form – August 2018

If you are getting rid of capital equipment that has a CSM property tag, you must submit a Property Disposal and Resale Form to the Controller’s office prior to contacting the Facilities Management department or CCIT. Download the Property Disposition and Resale form above.

Lab Equipment

All working lab equipment going to state auction will need to get an EHS clearance form signed. Email Lauren Poole to receive a form for this process. Attach to your workorder when signed.

If the lab equipment is not working, please submit a work order for disposal and pickup.

Large Items

Some large items like commercial ovens,  vehicles and large microscopes are sold through the online auction website. Please submit a work order for working surplus property disposal and we will get the process started for online sales.


At this time, we do not take furniture to sell at state auction due to storage limitations. We try to find homes for it on campus or send it to be recycled. Use the link at the top of this page to submit a work order for furniture pick up. 

Non-Working Surplus

Electronic waste

Mines is required by law to recycle all electronic waste generated by the university because the state has deemed it hazardous waste. Mines uses contractors that are certified e-waste disposal companies. Submit a work order (link found at top of this page) for e-waste pickup. Please indicate if it is working or not.

E-waste contains heavy metals like lead and mercury and other harmful constituents that have the potential to contaminate soil and groundwater if not managed and disposed of properly.

E-waste examples:

  • Computers
  • Televisions
  • Washing machines
  • Refrigerators
  • Cell phones
  • Video Games
  • Electric Irons
  • Fans
  • CFL tubelights
  • Vaping devices
Restricted Items

Some items cannot be sent to Surplus Property if they contain hazardous waste and other issues. Please contact Environmental Health & Safety if you are not certain. EHS can also test the equipment if necessary. Examples include

  • Liquids (cleaning supplies, paints, aerosols, and lab chemicals)
  • Toxic, Corrosive, Reactive, or Flammable Material
  • Radioactive material
  • Biological material
  • An unknown substance
  • Refrigerant in original containers
  • Lead painted materials for salvage
  • Equipment containing Mercury switches
  • Any pressurized container
  • Any medical or lab sharps
  • Any previously used medical/dental equipment

The procedures and policies below do not apply to personal owned property by students and staff. For more details on how to dispose of personal property, visit the e-waste section on our recycling page.