Marketing & Events Request Form - Undergraduate Admissions

Please allow up to 10-12 business days for requests to be fulfilled.

Requester Name*

First Last

Email*

Phone Number

Requester Department*

Position*

Admissions Staff
Staff
Faculty
Student Employee (submitting on behalf of faculty/staff/department)
Student

Today's Date*

Please select the appropriate category of your request:*

Communications (emails, print pieces, social media, etc.)
Event Support (event registration, invitations, etc.)
Website Update
Blurb for Accepted/Incoming Student Newsletter
Oredigger Checklist Update
Social Media Support
Swag Request (Admissions Internal Staff ONLY)
Review/Edit My Materials (Admissions Internal Staff ONLY)
Create Materials (Admissions Internal Staff ONLY)

Communications

Note: Please submit this request at least 10 business days prior to when you would like this email to go out. This will provide enough time to build, format, create the recipient query, test and schedule into the strategic communication plan so recipients don't receive 2+ Mines emails in one day. Examples of valid communications requests include announcing an open application or upcoming deadline, advertising a new opportunity to inquiring or admitted students, celebrating an award or status a department and/or Mines achieved, etc.

Disclaimer: We reserve the right to edit or change the content submitted to ensure we are meeting brand standards and to support Mines’ values and mission. Communications are scheduled with consideration for all messages being distributed to our audiences, and we reserve the right to change dates or suggest alternative communication channels as needed for an optimal recipient experience. We will work with you to suggest alternative communication methods if appropriate, and to meet all deadlines as requested.

Communications: Who is the intended audience?*

Undergraduate Students
Graduate Students

Communications: Please indicate the date in which you would like your communication to be sent.*

Communications: Would you like a second reminder email?*

Yes
No

Communications: Please indicate the date in which you would like your second reminder to be sent.*

Communications: Is this a request for a new email or updates to an existing one?*

New email
Updates to existing one

Communications: Provide an email subject line below*

If you have an exact subject line in mind, please share it here. Otherwise, our team will develop one for you.

Communications: Who would you like to receive this message?*

ex. Fall and Spring 2020 Women from Colorado

Communications: Please provide the key themes and details you would like included this email (or you can upload a Word or PDF document with your tracked changes below).*

If you have an exact copy in mind, please share it here. Otherwise, our team will develop it for you based on the details you share.

Communications: Upload a Word or PDF document with your tracked changes below. (optional)

Accepted file types: pdf, docx, docm, doc, Max. file size: 50 MB.

Communications: What email address would you like replies to go to? (if left blank will default to admissions@mines.edu)

Communications: Would you like this information promoted on Admissions social media?*

Yes
No

Communications: Please upload any headers, logos or signatures you would like used in this email below. (optional)

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 50 MB.

Event Support

Event registrations, invitations, communications, and social media. Please note: this category does not include day-of support by our team. It is your responsibility to coordinate with your own staff for event logistics.

Event support: Who is your event for?*

Undergraduate Students
Graduate Students

Event support: Has Admissions previously provided support for this event?*

Yes
No

This will allow us to determine if a template already exists for this event.

Event support: What are you requesting?*

Event registration & communications
Event invite
Event reminder
Text message invitation
Text message reminder to registrants
Tour guides

Event support: Would you like this event promoted on Admissions social media?*

Yes
No

Event support: Registration, auto Communications

Please request event creation a minimum of 7 business days prior to the first event OR 14 days prior to when you would like the invite to go out if requesting an invite.

Event support: Is this an event that has previously been created in Slate?*

Yes
No

Event support: What type of event is this?*

Virtual
In-person

Event support: Event Name(s)*

Event support: Please list all event start and end dates and start and end times:*

Event support: Is the check-in time different than the start time?*

Yes
No

Event support: Please list check in time(s) of all events*

Event support: Deadline to register for each event in hours*

Eg: 24 hours before the event, etc.

Event support: Location (Building & Physical Address) of each event*

Event support: Would you like to host the virtual event through Slate webinar or Zoom?*

Slate webinar
Zoom

Event support: Zoom link(s) for each event*

Event support: Total Capacity for each event*

Event support: Can registrants bring guests?*

Yes
No

Event support: How many guests can each registrant bring?*

Event support: Do you want to include guests in the total capacity?*

Yes
No

Event support: Do you want to make any updates to the post-event survey previously used or add a post-event survey if one was not used previously?*

Yes
No

Be sure to check the previously used survey to ensure no information is out-of-date.

Event support: Do you have access to review your post-event survey?*

Yes
No

Event support: Please list all of the questions you would like included in the post-event survey:*

Event support: Any other information we should know about your event?*

Tour Guides

Tours are available in 1-hour blocks. We will try our best to recruit as many tour guides as possible for your event but we cannot make any guarantees, especially for weekend events or events occurring after 5:00 PM. If you are requesting a tour on a weekend or after 5:00 PM it is your responsibility to make sure the buildings you would like shown on the tour are unlocked. Please request tour guides at least two weeks in advance.

Tour guides: How many tour guides would you like for your event? (We recommend 1 tour guide for every 10 guests, if possible).*

Tour guides: What time do you need the tour guides?*

:

Tour guides: Where would you like our tour guides to meet you?*

If virtual please provide the Zoom link, if different than the Zoom link for the event.

Tour guides: Where would you like the tour to end?*

Event invite

Please request invite request a minimum of 10 business days prior to the date you would like the invite to go out.

Event invite: Please indicate the date in which you would like your communication to be scheduled to be sent.*

Please note, this date is not guaranteed but we will try our best to get it out as close as possible.

Event invite: Provide an email subject line below.*

If you have an exact subject line in mind, please share it here. Otherwise, our team will develop one for you.

Event invite: Who would you like to recieve this message?*

Eg. Fall and Spring 2024 Women from Colorado

Event invite: Please provide the key details and talking points you would like included in this email (or upload a Word or PDF document with your tracked changes below).*

If you have exact copy in mind, please share it here. Otherwise, our team will develop copy for you based on the information shared above.

Event invite: Upload a Word or PDF document with your tracked changes below. (optional)

Accepted file types: pdf, docx, docm, doc, Max. file size: 50 MB.

Event invite: Would you like an agenda to be included in the invite (this is recommended)?*

Yes
No

Event invite: Upload PDF agenda.*

Accepted file types: pdf, Max. file size: 50 MB.

Event invite: Please copy and paste the signature you would like used in the invite*

Event invite: Do you want to include a custom header*

Yes, I will upload below
Yes, but I need help creating
No

Event invite: Upload the custom header or the photo(s) you would like used for the header*

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 50 MB.

Please upload as JPG

Event invite: What text would you like used for the header?*

Event reminder

Please request invite request a minimum of 10 business days prior to the date you would like the invite to go out.

Event reminder: Please indicate the date in which you would like the second invite to be scheduled to be sent.*

Please note, this date is not guaranteed but we will try our best to get it out as close as possible.

Event reminder: Are there any changes you would like to make to the content of the reminder email?*

Yes
No

Event reminder: Please describe the changes you would like made to the reminder email.

Text message invite

This will go out to students who have yet to register. Please request a text message ASAP or a minimum of 5 business days before you would like it to go out.

Test message invite: Please indicate the date in which you would like the text message invite to be scheduled to be sent.*

Please note, this date is not guaranteed but we will try our best to get it out as close as possible.

Text message invite: Please provide the text for the text message*

If you have exact copy in mind, please share it here. Otherwise, our team will develop copy for you based on information shared here. Please attempt to keep as concise as possible. Over 160 characters will be sent as multiple text messages.

Text reminder to registrants

This will go out to students who have registered. Please request a text message ASAP or a minimum of 5 business days before you would like it to go out.

Text reminder: Please indicate the date in which you would like the text message invite to be scheduled to be sent.*

Please note, this date is not guaranteed but we will try our best to get it out as close as possible.

Text reminder: Please provide the text for the text message*

If you have exact copy in mind, please share it here. Otherwise, our team will develop copy for you based on information shared here. Please attempt to keep as concise as possible. Over 160 characters will be sent as multiple text messages.

Website Update

Website update: Please provide the webpage URL that needs an update*

Website update: Is this an undergraduate or graduate webpage?*

Undergraduate
Graduate

Website update: Please provide as much detail about the webpage update needed*

Please include any changes to copy, images, and links (with full URLs) you would like to see reflected. Admissions is not responsible for pages not directly linked to /admissions, /undergraduate-admissions, gradprograms.mines.edu, and /graduate-admisssions.

Website update: Please upload any relevant files

Max. file size: 50 MB.

Blurb for Accepted/Incoming Student Newsletter

Newsletter: Which newsletter would you like to submit a blurb to?

Undergraduate newsletter
Graduate newsletter

Newsletter: What month do you want this blurb to appear in?*

Please note: the Undergraduate Newsletter runs March-August, and the Graduate Newsletter runs June-August.

Newsletter: Please include all text you wish to appear in the Accepted/Incoming student newsletter.*

Newsletter: Upload a Word or PDF document with your tracked changes below. (optional)

Accepted file types: pdf, doc, docx, docm, , Max. file size: 50 MB.

Newsletter: Upload a logo or image

Accepted file types: png, pdf, jpg, jpeg, Max. file size: 50 MB.

Oredigger Checklist Update

Checklist update: Which area of the checklist should be updated?*

Checklist update: Please copy and paste the current language from the checklist*

Checklist update: Please write the exact copy you would like included in the newsletter*

Checklist update: This update will pertain to (select all that apply)*

Accepted students only inside of the Applicant Portal in Slate
Internal employees of Mines on the Neutral Version of the checklist
On any info published to Mines recruiting websites
Audiences using ChatBot

Checklist update: Any other suggestions for the Oredigger Checklist?

Swag Request (Admissions Internal Staff ONLY)

Swag Request: What is the swag needed for?*

Swag Request: What type of item(s) do you need?*

Swag
Print Materials

Swag Reqest: Swag Items

Please list desired items and quantities here. Availability will depend on program, purpose, and supply levels. If you are unsure what may be available, please connect with us!

Swag Reqest: Print Items

Please list desired print items and quantities here. Availability will depend on program, purpose, and supply levels. If you are unsure what may be available, please connect with us!

Swag Request: Other Details

Please list when you need the swag and any additional instructions.

Swag Request: What date is the swag needed by?*

Please allow up to 8-10 business days for us to process and complete your request.

Swag Request: List any additional items or special instructions.

If an item you need is not included in the above selection, please list it here with the quantity you need. Please also list the location where you would like the items delivered.

Social Media Support

Social Media Support: Who is the intended audience?*

Undergraduate Students
Graduate Students

Social Media Support: Please describe the event/topic being promoted. If this is an event, provide the date of the event.*

Social Media Support: What date would you like it posted?*

Social Media Support: What would you like the post to say? Leave blank if you would like Admissions to write it.

Social Media Support: Please provide a link to include in the post (optional).

Social Media Support: Provide any custom photos you would like used. (optional)

Drop files here or

Max. file size: 50 MB.

Review/Edit My Materials

Use this option to have the Marketing Team review and/or edit materials you have created for a variety of audiences. Materials are reviewed for brand alignment, tone of voice, grammar, and other factors. The Marketing Team reserves final authority on edits and changes.

Materials Check: Please describe the audience/use case for this material.*

Materials Check: When do materials need to be reviewed by?*

Please note: this is different than your deliver date. Please allow enough time for review prior to printing and stuffing for events.

Materials Check: Please upload a copy of your materials below.*

Accepted file types: docx, doc, pdf, Max. file size: 50 MB.

Note: please ensure the file you are attaching is editable as a PDF or Word Document. Publisher files are not accepted.

Create Materials

Use this option to have the Marketing Team to create materials for any need beyond internal audiences.

What type of materials do you need?

Print Flyer
Digital Flyer
Custom (please describe later)

Use this to select the type(s) of materials you'd like us to create.

Create Materials: When do you need the finished product by?

Please include time to print materials, if applicable

Create Materials: Description

Please describe the materials you need, and what they'll be used for.

Create Materials: Details

Please share any important details regarding your materials. This includes major talking points, calls to action, etc.

Create Materials: Dimensions

Please share any necessary information regarding the size/type of materials. Eg. 11x17" poster, HDTV digital poster, printed half-sheet, etc.

Create Materials: Resources

Drop files here or

Accepted file types: png, jpg, jpeg, pdf, doc, docx, Max. file size: 50 MB.

If you have any files or resources you'd like us to include (photos, examples, etc.) please upload them below.