The 2023 Spring Undergraduate Research Symposium will be held in person on Wednesday, Apr 19th, and Thursday, April 20th.  Oral talks will take place on Wednesday, April 19th from 1-3 pm in Ballrooms D & E.  Poster session will take place of Thursday, April 20th from 11-1 pm in Ballrooms A,B & C.  Judging will also take place during the scheduled Oral and Poster presentations.. Refreshments will be provided. All faculty, staff, and students are encouraged to join us in celebrating our hardworking undergraduate researchers and their dedicated mentors!

For further information, please contact the office of Undergraduate Research Scholars at ugresearch@mines.edu

Who’s eligible to be a judge or volunteer?

We encourage judges and volunteers from all departments to partake in this event. All interested faculty, staff, and graduate students are encouraged to judge and/or volunteer. Undergraduate student presenters are encouraged to present their research in a way that communicates their project effectively regardless of their audience’s background.

What is the time commitment of a judge or volunteer?

It depends. Generally, judging will take an hour to an hour and a half total (or about 15-20 minutes per project). Student presentations are fairly short, but judges may have additional questions before ranking the poster or oral talk. As for volunteers, the time commitment depends on how much time you are able to spare. Our office will need the most help during set-up and clean-up Wednesday and Thursday, times TBA.

How will student projects be evaluated?

Student projects will be evaluated differently depending on the format with which they chose to visually represent their work. Rubrics might ask judges to evaluate qualities such as visual organization, delivery, introduction, methods, conclusions, discussion, and interaction.

What is the judging and volunteer timeline?

Judging will not take place this year at the 2023 Spring Undergraduate Symposium.

For further information, please contact the office of Undergraduate Research Scholars at ugresearch@mines.edu

Apply here  to be a judge or volunteer!

If you are presenting at this year’s symposium, you will need to fill out this FORM by April 7th with any edits or changes to your title, abstract, and/or accompanying information for your presentation. This form must be completed by ALL registered students, even those who do not have any changes to make.

This form will also have a section to thank your faculty mentors for the support they have given you in all your research endeavors this school year.

Save your poster with a .pdf file extension. When you create your poster, also consider how you might verbally present your research. How you talk about your research to passersby should compliment your poster. Please view both the “Creating your Poster” and the “Talking About your Research” section of this toggle for general guidance. If you would like to view examples of posters, we encourage you visit our 2021 Virtual Undergraduate Research Symposium Project Gallery or search for additional examples online.

Creating your Poster

• Creating Your Content: When you distill your research into a poster ready format, first and foremost, please speak to your mentor. For additional help, you should consider scheduling an appointment at the Writing Center through their online scheduler. Generally, effective posters include:
  • Title that effectively communicates subject matter
  • Purpose/objectives clearly stated
  • Applicability or relevance of work identified
  • Concise explanation of methods/analysis used
  • Methods used clearly conveyed
  • Conclusions supported by data
  • Funding sources acknowledged
• Choosing a Program (to Create Your Poster): There are many programs you can use to create a poster ranging in costs and discoverability. Regardless, make sure the program you’re using allows you to create a custom document size (not to exceed 48 inches wide by 36 inches tall). Many researchers use Microsoft PowerPoint or Publisher because these are inexpensive and easy to use. You can also use more advance programs like Adobe Illustrator or InDesign; but, these can have a steep learning curve and tend to be very expensive. Some free, open source options include LibreOffice, Gimp, or Inkscape.
• Height & Width: Posters printed at Mines should not exceed 48 inches in width (left to right) and 36 inches in height (top to bottom) at 72 – 300 DPI. Posters should be legible form a few feet away.
• Color: It is recommended you choose a lighter color for the poster background, preferably white. There are no other color restrictions for the text and images.
• Font: Make sure the poster title and the author names are clearly identified. Choose a font size such that text on your poster is legible when looked at from a distance. Here is a recommendation for font sizes:
  • 85 pt for the title
  • 56 pt for the authors
  • 36 pt for the subtitles
  • 24 pt for the main text
  • 18 pt for image captions
• General Principles of Design: Avoid using excessive text as it makes it difficult to follow the poster. Use appropriate graphics wherever possible as they can convey information effectively and make the poster look appealing.

Talking About Your Research

• Length: The length of time you spend talking about your research will vary, but it’s advisable to prepare an elevator pitch to briefly summarize your research. Generally, this is a 1-2 minute summary discussing the most important and interesting parts of your project in a way that anyone can understand.
• Content: How you talk about your research should be planned and practiced. Keep it concise and make sure to touch on the tacit points of your research. Be mindful of your audience and pacing. The best poster presentations invite questions while still breaking down your research for an audience that might know very little about your project. Try answering the question, “What is your research about?” and “Why is it interesting?” in a way that makes sense to researchers and non-researchers alike.

Oral presentations tend to be a more in depth talks about an individual’s research. All oral presentations in the 2022 Undergraduate Research Symposium require a 10-12 minute live slide presentation. Please view the “Creating your Slides” section of this toggle for guidance. If you would like to view virtual oral presentations, we encourage you visit our 2021 Virtual Undergraduate Research Symposium Project Gallery or search for additional examples online.

Creating your Slides

Overall, presentation slides can contain the same (or similar) information as a poster:

• Creating Your Content: First and foremost, please speak to your mentor regarding content. For additional help, you should consider scheduling an appointment at the Writing Center through their online scheduler.You can also view some tips provided by the University of Pittsburgh here, or some tips from the CLIMB Program, here. Some general guidelines when preparing your presentation is to make sure:
  • The title effectively communicates subject matter.
  • Purpose/objectives are clearly stated.
  • Applicability or relevance of work is identified.
  • Concise explanation of methods/analysis are used.
  • Methods used are clearly conveyed.
  • Conclusions are supported by data.
  • Funding sources are acknowledged.
• Choosing a Program (to Create Your Presentation): Some common programs include Google Slides or PowerPoint. It doesn’t matter what you choose. PowerPoint tends to be a little more versatile in options. For an introduction to Google Slides, please follow this link. For more information about Microsoft PowerPoint, please follow this link.
• Length of Presentation: Rather than giving a limit on file size or slide number, we recommend that presentation be about 10-12 minutes when you go through the slides aloud. Try not to overwhelm the audience with too many slides; but, make sure you’re engaging them with visual aids.
• General Principles of Design: Similar to creating a poster, be mindful that an audience may lose interest in long presentations that are text heavy. Use appropriate graphics wherever possible as they can convey information effectively and make the presentation look appealing. Be mindful of color, font size, and image resolution. Sometimes, it can be helpful to find a presentation you like and try to emulate that style.