Hi Orediggers! As Workday Go-Live is ramping up, we are preparing to closeout Chrome River and wanted to provide you some helpful information:
If your travel concludes prior to June 15, 2023, and you have incurred expenses using the One Card or FROSCH, please ensure that you submit your expense report by June 22, 2023.
For travels ending between June 15 and June 30, 2023, with expenses charged to the One Card or FROSCH, we request that you submit two expense reports. The first report should be submitted promptly, including all your One Card charges up to that date. The second expense report must be submitted no later than July 7, 2023, upon completion of your trip. Please note that if your travel ends near the end of June, some of your Credit Card expenses may be split between Chrome River and Workday. In such cases, a third expense report may be necessary. If you have any questions about the posting of your One Card expenses during the last week of June and the first two weeks of July, please email MAPS@mines.edu directly, and our team will investigate on your behalf.
If your travel commences on or after July 1, 2023, and you have expenses charged to the One Card or FROSCH, you are required to submit two expense reports. The first report should be submitted promptly, encompassing all your One Card charges up to that date, and you should include “FY24” in the report title. The second expense report will be created in Workday upon the conclusion of your trip. Please remember to reference the original Chrome River report in your new Workday report. Additionally, rest assured that our team will be available to assist you with report preparation.
Non-travel expense reports for charges posted to Chrome River between June 1 and June 30, 2023, must be submitted no later than July 7, 2023. We kindly request that you submit them at your earliest convenience to allow sufficient time for approvers to review the expense reports during the fiscal year end.
As a reminder, all expenses incurred in April should be submitted on expense reports by May 15, 2023, and expenses from May must be submitted by June 15, 2023.