Information For Authors

PAPER SUBMISSIONS

There are three types of papers that will be considered:

Full-length papers
(10-15 pages)

Full-length papers provide a complete description of a research study, including the motivation and background, purpose, relevant prior work, methods, results, and implications.

Authors submit a full manuscript (blinded), which includes an abstract (250-300 words) and is complete (authors should not expect to make substantial changes after the draft is submitted). All papers are peer-reviewed to determine acceptance (accept, reject, or revise). Submitting authors are asked to participate in the peer review process. If a paper is accepted with mandatory revisions, authors then submit a revised version of their manuscript based on reviewer feedback which will be reviewed to determine final acceptance or rejection. Final, unblinded papers must be submitted by the deadline (see below). Final papers (work in progress, lessons learned, and full-length papers) will be published in the Conference Proceedings. For WIP papers, authors have the option to opt out of publication in the Conference Proceedings.

Paper presentation formats:

Authors of accepted papers are invited to present their papers at the conference. All accepted papers are included in the final conference proceedings. An author/co-author can be associated with as many papers/presentations as is appropriate, but a registrant may only serve as the presenter of record on a maximum of two presentations. Work in progress papers and lessons learned papers will be given 10 minutes to present. Full-length papers will be given 15 minutes to present. We encourage presenters to incorporate active engagement strategies during your presentation time. For example, consider incorporating a demonstration of a key element in your paper, solicit feedback from the audience, etc.

If you would like to propose a different presentation format or duration for your paper, please reach out to the program chairs and/or conference co-chairs with your ideas.

Final paper submissions should be unblinded and conform to conference paper guidelines. Full guidelines can be found in the paper template document. Authors should ensure that they have sufficient copyright permissions for any third party images or graphics. Authors will need to complete the ASEE copyright transfer form when submitting the final paper.  

Poster submissions

Posters can detail projects that are completed, in progress, or in the beginning stages. We strongly encourage students to submit posters. For posters, authors submit an abstract (250–300 words in PDF (.pdf) file format) for initial review (see deadlines below). This abstract will be reviewed to determine acceptance. Posters do not require a paper submission and posters are not published in the Conference Proceedings.

During the conference, presenters will discuss their work during the poster session, using the poster to foster dialogue.

Poster dimensions should be 36”x48” and posters may be either landscape or portrait in orientation. Poster stands, push pins and backer board will be provided by the conference planning committee. The purpose of the poster presentation is to acquaint conference participants with the fundamentals of your program, project or study quickly and easily. Your goal is to make the viewer want to learn more about your program, project or study. 

Designing an Effective Poster 

• Include the abstract title and all authors at the top. You may include the authors’ names, e-mails, and address information in case the viewer is interested in contacting you for more information. 
• Keep any text brief 
• Do not use all capital letters  
• Use graphics (charts, tables, pictures) that can be understood in one minute or less  
• Assume the viewer will be reading your poster from approximately 3 feet away 
• Describe all parts of the project/study, including why the outcome did or did not work as expected 
• Consider providing a handout summarizing your research and include your contact information or be sure to have your business cards available for those who request your contact information 
• Stand by your poster for the duration of the poster session

SPECIAL SESSION submissions

Special sessions are 90-minute sessions that explore a topic in depth, and engage session participants in that topic. Special Sessions require the submission of an extended abstract that includes the learning goals for the session as well as a description of session activities. Please follow the guidelines below for the special session extended abstract. Special Sessions should have explicitly stated learning goals that cannot be met in a traditional paper presentation. Proposals should include the following information:

• • • A description of the session, including its purpose, format, learning goals, content, and activities (500 word limit).
    • A schedule or timed facilitation guide describing the activities in your special session.
    • A list/description of the resources needed for your session (computer, room layout, whiteboards, etc.). Note: We will do our best to support your needs for the session but cannot guarantee availability of all resources. We will communicate any issues in advance of the presentation.
    • The ideal number of participants for your session.
    • A list of presenters/facilitators, their contact information, and a brief justification for their ability to successfully accomplish the stated goals.

Topics may include but are not limited to: Educational Technology, Active Learning, Ungrading or Alternative Grading Schemes, Course Design, Ethics and Professional Practice, Inclusion and Belonging, and so forth.

Special Session extended abstracts will be reviewed to determine acceptance. Special Sessions do not require a paper submission and special session extended abstracts are not published in the Conference Proceedings.

SUBMISSION TIMELINE