Information for Vendors

The Purchasing Department provides leadership to the Colorado School of Mines in the procurement of goods and services. It balances the need to provide efficient and timely service to its customers with the need to ensure sound business controls in order to protect the assets of the School. The Purchasing Department is responsible for ensuring that all purchases of goods and services are made in accordance with Colorado School of Mines Procurement Rules, the Mines Financial Policies, and if applicable, Federal policies.  All purchases, regardless of funding source, are subject to the same policies.

 

Purchase Transactions

  •   Most purchases of up to $4,500 can be paid with a procurement card or direct pay.
  •   Purchases $5,000 and above will be on a purchase order issued by Mines
  •   Purchases over $50,000 will require a solicitation

 

How to Participate in the Solicitation Process

Mines posts its solicitations on BidNet Direct, an electronic solicitation notification website.

 

Types of Solicitations

Documented Quote (DQ)

An informal process for obtaining pricing and delivery information on goods costing more than $50,000, or on services costing more than $50,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the vendor. Evaluations are made against specifications. Determination of award is based on the quote offering the best value to the University with price as a consideration.

Invitation for Bid (IFB)

A formal process for obtaining pricing and delivery information on goods or services costing more than $150,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the vendor. Evaluations are made against specifications. Determination of award is based on the bid offering the lowest price to the University while meeting the specifications.

Request for Proposal (RFP)

A formal process for obtaining pricing and proposals from a vendor for goods or services costing more than $150,000. Evaluations are made against criteria and competing proposals. Vendor presentations and discussion are allowed. Awards may be based on a variety of factors, including price.

 

Useful Materials for Vendors

Colorado School of Mines Trademarks and Logos

Double check for information and the product approval process before any item is produced that contains the Colorado School of Mines trademark, logo or branding.

 

Gifts and Gratuities

Colorado School of Mines adheres to the university’s Procurement Code of Ethics. It is against Colorado School of Mines policy for anyone involved with purchasing goods or services on behalf of the School to accept gifts, entertainment, favors or services from present or potential vendors.

Procurement

Room 125, Guggenheim Building
1500 Illinois St.
Golden, CO 80401-1887
303-273-3268
fax 303-273-3971

Natalie Vega
Risk Manager and Director,
Business Operations
303-273-3569
nvega@mines.edu

Ryan McGuirk
Contracts Manager
303-273-3062
mcguirk@mines.edu

Danielle Davis
Purchasing Agent
303-273-3258
ddavis@mines.edu

Jackie Goodall
Purchasing Agent
303-273-3972
jgoodall@mines.edu

Megan Averch
Business Operations Admin and Copy Center Supervisor
303-273-3268
maverch@mines.edu

Organization Chart