Compliance and Ethics

This section of the Policies & Governance website is focused on legislative compliance obligations and activities that the Colorado School of Mines must fulfill. Also included are several ethics-related resources.  For a complete list of institutional compliance and regulatory requirements, contact the Compliance & Policy Office at 303-273-3707 or email.


Conflict of Interest
For more information, and directions for Training, Disclosure Form, and Process go to Conflict of Interest.

Fair Campaign Practices Act (C.R.S. § 1-45-117)
The Colorado Fair Campaign Practices Act (FCPA) prohibits state government and its officials from expending public money from any source or making contributions to influence the outcome of a political campaign, ballot issue or referendum. As a state institution of higher education, the Colorado School of Mines, its employees and students are required to abide by FCPA regulations.

Higher Education Opportunity Act (Public Law 110-135)
The Higher Education Opportunity Act (HEOA) was passed by Congress in 2008 as a reauthorization of the Higher Education Act of 1965. The 2008 law requires that we publish this notice of the availability of institutional as well as financial aid information, and includes a variety of other disclosure and reporting requirements with which the Colorado School of Mines must comply. A summary of Mines’ reports, disclosures and data meeting HEOA requirements can be found at the link below. A hard copy of this information is available by request from the Office of Planning and Policy Analysis.

Title IX (34 C.F.R. Part 106)
Title IX is commonly thought of as pertaining to varsity sports. However, the law is actually much broader. Title IX prohibits gender discrimination in all programs and activities of a university such as the Colorado School of Mines. Although two of the most common applications of the law are athletics and sexual harassment, Title IX also applies to admissions, financial aid, academic matters, career services, counseling and medical services, and all other programs and activities available to students at Mines.

Minors on Campus
Mines is sensitive to all the communities that come to campus and that is especially true regarding children or “minors” on campus.  All Mines employees should report to appropriate authorities cases of known child abuse or neglect or if they reasonably suspect child abuse or neglect. For information regarding hosting an activity or program on campus that is for minors, please see the Mines Policy regarding Minors on Campus. Information and training for the Mines’ community are available from the Compliance & Policy Office.

  • The Mines’ community reports crime under C.R.S. § 18-8-115 and subject to several policies.
  • Reports must be made by a mandated reporter where he/she has reasonable cause to know or suspect child abuse or neglect, or a reporter has observed a child being subjected to circumstances or conditions that would reasonably result in abuse or neglect.
  • Activity Director Word Sample Checklist or Adobe Sample Doc.

Records Retention Schedule (Colorado Schedule 8)
As a University, Mines’ follows the State of Colorado Records Management Manual, Schedule 8, General Records Retention Schedule.  The Mines’ individual schedule is currently being updated.  Please check back with the Compliance & Policy Office for further information.


Code of Ethics
The Colorado School of Mines expects faculty and staff to exhibit the highest standards of personal integrity and professional responsibility. The Code of Ethics contains general guidelines for conducting business with the highest ethical standards.

The SpeakUP@Mines program provides reporting options for serious violations of policies or standards are suspected, and speaking directly with a member of the management or leadership team of the institution is uncomfortable. This hotline provides an anonymous option to use the phone or email to share a concern or report matters of significant departure from business norms or legal requirements, both of which would have serious consequences to Mines as a whole. Once a report is submitted, the information will be sent to Mines by third party provider on a confidential basis. SpeakUP@Mines may be reached by dialing toll-free 1-800-461-9330 or by submitting an online report through the Mines’ SpeakUP Button link or directly through our provider webpage.

Independent Ethics Commission
The State of Colorado Independent Ethics Commission (IEC) is a constitutionally created independent commission.  Its purpose is to give advice and guidance on ethics issues arising under Article 29 of the Colorado Constitution and any other standards of conduct or reporting requirements as provided by law and to hear complaints, issue findings and assess penalties and sanctions where appropriate. Ethics Commission rulings, position statements and advisory opinions, like School policies, are intended to guide behavior. They are different from School policies in that they are written by an independent commission that reports to the state.