Mandatory Reporting
Below are some frequently asked questions that we would like to provide answers to. If you have questions regarding Mines’ reporting, please contact our office.
Why is Mandatory Reporting so Important?
Reporting allows OIE to track campus climate concerns related to Sexual Misconduct and Discrimination and allows us to provide options and resources and supportive measures to all parties to a matter.
When to report
If a student, faculty or staff member discloses to you that they experienced an incident of sexual misconduct, discriminatory harassment, bias or retaliation, it is your duty to report. You should inform them that you are a mandatory reporter and that you will share this with the Office for Institutional Equity (OIE). If you are ever unsure of your duty to report an incident, please reach out and we are happy to talk it through with you.
When in doubt, REPORT!
What/Who is a Protected Class?
The Mines Discrimination policy applies to all protected classes at the federal and state levels. Protected classes include: race, color, religion or creed, sex (including pregnancy, childbirth, related medical conditions, sexual orientation, gender identity, and gender expression), marital status, ethnicity, national origin, age, disability, genetic information, ancestry, and veteran status or military service. This policy applies to all staff and students, volunteers, contractors, potential employees, and students.
How to report
To report an incident, choose the type of report the most appropriate for the situation: Discriminatory Harassment, Bias and Retaliation Reporting Form or Sexual Misconduct Reporting Form. If you’re uncertain whether an incident should be reported, it’s always advisable to err on the side of caution and make a report.
What happens after I submit a report?
Once a report has been submitted, OIE staff will reach out to the impacted party to discuss resources and options and offer facilitation of process and supportive measures. Please note the staff of the Office of Institutional Equity is protective of individual’s privacy and once reported, you will likely not receive any further outreach or updates.
Is the Office for Institutional Equity an advocacy office?
OIE does not provide advocacy services, rather we provide an impartial response to incidents of Sexual Misconduct and Discrimination. Mines has an advocacy office under the division of Student Life called the office for Sexual Harassment and Assault Advocacy, Prevention, and Education (SHAPE) that provides services to students. Learn more about this and other resources on our Resource page.
Ready to report? Visit our reporting page.
Still have questions? Contact us at OIE@mines.edu
How to Respond When You Receive a Disclosure
When someone trusts you with a difficult situation or opens up about a personal struggle, it’s important to handle the situation with care and sensitivity. Here are some valuable tips to guide you through this delicate situation:
Do:
- Validate their Feelings and Experience
Acknowledge and validate their emotions and the significance of their experience. Let them know that you understand and appreciate their courage in sharing this with you. - Check for Immediate Safety
If the situation requires immediate attention or poses a threat to their safety, dial 911 or the appropriate emergency number in your country. Their safety should be the top priority. - Provide Campus Resources
Offer them a list of available resources that can assist them in dealing with their situation. A list of campus resources can be found at: www.mines.edu/oie/on-and-off-campus-resources - Inform the Individual of Your Obligation to Report to OIE
Explain to them that you have a responsibility to report the disclosure to the appropriate office, such as the Office of Institutional Equity (OIE). OIE will reach out to provide options, and resource referrals.
Don’t:
- Investigate/Question
While it’s important to ask basic questions to ensure the person’s safety and well-being, avoid asking investigative questions that could potentially cause further harm in a fragile situation. Focus on providing support and understanding rather than probing for details. - Confront Other Parties
Exercise caution when considering confronting the individuals involved in the situation. Instead, prioritize the well-being and safety of the person who confided in you. Encourage them to seek appropriate channels, such as reporting to authorities or seeking professional advice, if necessary. - Share Disclosure with Others
Respect the individual’s privacy and confidentiality by refraining from sharing their disclosure without their explicit consent. It’s crucial to prioritize their autonomy and trust. - Ignore Your Own Self-care
Receiving disclosures can have a significant impact on you as a listener. It’s essential to prioritize your own well-being and self-care. Recognize the potential emotional toll it may take, and seek support from trusted friends, family, or professional resources as needed.