Student Absences

Absenteeism

Class attendance is required of all undergraduates unless the student has an excused absence. Excused absences may be approved by individual faculty upon direct request by the student, by request and approval via the procedure below, or occasionally, by Title IX and/or Disability Support Services based on circumstances.  Excused absences are granted for three general reasons:

  1. Student is a varsity athlete and is representing the School in a varsity athletics activity.
  2. Student is representing the School in an authorized activity related to a club or academic endeavor (academic competitions, student professional society conferences, club sport competition, program-sponsored competitions, etc.)
  3. Student has a documented personal reason (illness, injury, jury duty, life-threatening illness or death in the immediate family, religious holiday or required observance, job interview [limitations apply] etc.)

Students who miss academic work (including but not limited to exams, homework, and labs) for one of the reasons listed above may be issued an excused absence. If an excused absence is granted, the student must be given the opportunity to make up the missed work in a reasonable period of time without penalty. While the student is not responsible for actually issuing the excused absence, the student is responsible for making sure documentation is submitted appropriately and for contacting his/her faculty member(s) to initiate arrangements for making up any missed work.

Varsity Athletics Absences

The Athletics Department will authorize excused absences for all approved varsity athletics and club sports related absences. The Athletics Department will send notice of excused absences to faculty members on or before Census Day each semester. The student is responsible for contacting his/her faculty member(s) prior to the absence occurring to initiate arrangements for making up any missed work. The Faculty Oversight Committee on Sports and Athletics oversees the number of excused absences permitted per semester by varsity and club sports athletes. 

Authorized Activity Excused Absence pdf/word doc.

Download Form as PDF or Word version

The Associate Vice President of Student Life or designee may authorize excused absences upon receipt of proper documentation of the school-sponsored activity. All excused absences for school-sponsored activities must be documented with the Associate Vice President of Student Life by Census Day of each semester. If the absence will occur prior to Census Day, then the documentation should be received at least two weeks prior to the absence. Once documentation has been received and approved, the Associate Vice President of Student Life will send notice of excused absences to faculty members. The student is responsible for contacting his/her faculty member(s) prior to the absence occurring to initiate arrangements for making up any missed work.

Requests for excused absence(s) related to an authorized activity received after Census Day may be denied or be documented as an excused or unexcused absence at the discretion of the faculty member.

Personal Reason Absence web-form

Personal Excused Absence Request Form

The Associate Vice President of Student Life or designee may authorize excused absences upon receipt of proper documentation of the illness, injury, or other reason. The student must provide the documentation to the Associate Vice President of Student Life within one week of returning to class. In the case of religious holidays or required observances (not including weekly or daily activities), the student must submit the request at least three weeks in advance of the absence. Once documentation has been received and approved, the Associate Vice President of Student Life will send notice of excused absences to faculty members. The student is responsible for contacting his/her faculty member(s) to initiate arrangements for making up any missed work.

Unexcused Absences

All absences that are not documented as excused absences are considered unexcused absences. Faculty members may deny a student the opportunity to make up some or all of the work missed due to unexcused absence(s). However, the faculty members do have the discretion to grant a student permission to make up any missed academic work for an unexcused absence. The faculty member may consider the student’s class performance, as well as their attendance, in the decision.


Important Note: Every effort will be made by the faculty to honor all excused absences. However, class attendance is essential to understand the material and for learning to take place. Excessive absence, regardless of the reason, may result in a reduced or failing grade in the course based on course content and delivery. As content and delivery differ among the faculty and with each class, it is important for a student missing class to discuss the absences, excused or unexcused, with his/her faculty member(s) to determine what will be considered excessive.